Kirtland Instructional Site Coordinator - Navajo Technical University

JOB PURPOSE:

Navajo Technical University (NTU) has a need for a Coordinator at the Bond Wilson Instructional Site in Kirtland, New Mexico and Teec Nos Pos Instructional Site, Arizona, who will be responsible for launching and managing NTU certificate and degree programs at both locations. The job entails ensuring that NTU's Bond Wilson Technical Center commitments are met and that the Center maintains a successful enrollment and the academic standards of Navajo Technical University. The incumbent in this position performs a variety of clerical and coordination activities at the Bond Wilson Technical Center in Kirtland, NM and Teec Nos Pos, AZ. Assists and directs visitors works actively with NTU's Dual Credit Coordinator, the Central Consolidated School District staff, NTU's Dean of Applied Technology, Registrar, and Finance to establish credit-bearing classes, works actively with private sector partners at Bond Wilson, and resolves administrative problems and inquiries. The incumbent will also compose, edit, and proofread correspondence and reports, and prepares a range of administrative documents.

JOB DUTIES & RESPONSIBILITIES:

• Serves as the first point of contact for NTU's Bond Wilson and Teec Nos Pos operations.
• Works with the Dual Credit Coordinator to set up dual credit classes in partnership with Central Consolidated School District.
• Works with NTU Registrar and the Dean of Applied Technology to establish for-credit classes for each semester.
• Develops budgets and budget requests.
• Monitors budgets, ensuring operations are efficient and are contained within budget parameters.
• Explore establishing off-site classes, such as for carpentry, in the Towaoc, CO community.
• Obtain a long-term MOA with the Red Mesa School district for welding classes.
• Explore interest in NTU certificate programs by the community and organizations and obtain data on the numbers of potential students.
• Market the Bond Wilson and Teec Nos Pos instructional sites by outreaching out to the community. Represent NTU through booths, parade entries, and speaking engagements in the local communities. Recruit regular, dual credit, and ABE GED students.
• Works with private and tribal sector partners and others to establish internships, externships, and service-learning opportunities for students.
• Coordinates with the Dean of Applied Technology to establish classes and programs to expand Bond Wilson and Teec Nos Pos enrollment.
• Follows Finance policies in procuring supplies and equipment.
• Welcomes visitors, determines nature of business, and announces visitors to appropriate personnel, maintaining professional and courteous
• Answers Incoming telephone calls, determines the purpose of calls, and forwards calls to appropriate personnel or department, ensuring professional telephone
• Screens Incoming calls and correspondence; exercises judgment and responds accordingly; receives, sorts, logs, and routes
• Arranges travel, prepares and submits travel-related documents, and maintains travel information as
• Prepares correspondence, reports, minutes, agendas, memos, forms, directories, resolutions, ordinances, work orders, and other documents and communications from drafts, recordings, or verbal Instruction as
• Acts as primary liaison for the department with students and outside
• Processes timesheets to payroll, distributes
• May assist student organizations with administrative
• May assist in
• Schedules workshops, Instructors, and rooms; assists instructors with course setup and other training
• Produces or coordinates the production of material required by
• Edits and reviews all correspondence and documents for correct grammar, punctuation, and spelling.
• Maintains financial records; processes accounts payable, purchasing, book orders, and travel
• Schedules department events and activities; classroom schedules, manages department•!
• or manager's
• Attends meetings and takes minutes as
• Conducts research to resolve operational questions or issues as
• Maintains and operates office machines, equipment, and computers. Performs or coordinates general maintenance and
• Photocopies, collates, distributes, and flies
• Transmits outgoing faxes, and retrieves, logs, and distributes Incoming
• Maintains Inventory of office
• Maintains confidentiality of all privileged
• May provide guidance to work study students and
• Performs other duties as

SUPERVISION RESPONSIBILITIES:

• Works with faculty hired to teach classes at Bond Wilson and Teec Nos Pos Instructional sites

PREFERRED QUALIFICATIONS/REQUIREMENTS:

Master's Degree in Education, Business, or Business Administration or related field.

Five years of administrative, customer service or secretarial experience.

Valid state driver's license.

Must be able to pass background check, with NO prior convictions of any felonies,

MINIMUM QUALIFICATIONS/REQUIREMENTS:

Baccalaureate Degree in Education, Business, or Administration Degree in Business, Administration or related field.

Three years of administrative, customer service or secretarial experience.

Valid state driver's license.

Must be able to pass background check, with NO prior convictions of any felonies,

The Navajo Nation Preference In Employment Act applies to all hiring, promotions or transfers of Individuals Into this position.

KNOWLEDGE, SKILL AND ABILITY REQUIREMENTS:

• Ability to work with high school as well as technical college students.
• Ability to successfully work with private and tribal sector employers.
• Ability to work with faculty and administrators at NTU.
• Ability to work successfully with Central Consolidated School District personnel.
• Ability to learn how to use the Jenzabar integrated software system.
• Superior communication skills.
• Knowledge of modern office practices, procedures, and
• Knowledge of planning and scheduling
• Knowledge of general accounting
• Skill In operating business computers and office machines, Including In a Windows environment, specifically Word, Excel, Access, and presentation software (such as PowerPoint).
• Organizing and coordinating
• Database and records management
• Ability to create, compose, and edit written
• Ability to make administrative/procedural decisions and
• Ability to gather data, compile information, and prepare