Payroll Coordinator - RWS Group

The Payroll Administrator works as part of a team that is responsible for the timely and accurate accumulation of payroll data. This will be accomplished by the complete end-to-end processing of the payrolls allocated to the administrator of various countries within the assigned region. Essential responsibilities include; data entry and submission in local payroll systems, executing interfaces between the HR platform and local payroll where these exist, as well as executing outbound interfaces, including bank files and internal journals.  The Payroll Administrator is capable of performing all payroll functions. The role is not limited to specific country payrolls within the Administrators region and assistance with payrolls outside of the administrators usual processing countries will be requested as and when the need arises. The role reports to the Regional Payroll Controller (RPC). 

About Group Finance

In joining RWS’s Finance team you will be a critical part of supporting a listed world-leading provider of technology-enabled language, content, and intellectual property services. RWS has growing revenues of over £750m through a combination of value accretive acquisitions and organic growth. Group finance, led by our Group CFO; Candy Davies, includes diverse teams across the globe operating in functions including business partnering, operational finance, specialist, and group functions. We cover a footprint of over 100 legal entities in 43 different countries worldwide.  

It’s a very exciting time to join RWS Finance for an individual who enjoys change and making an impact! As part of the overall RWS business strategy we are making a significant investment in upgrading our financial systems and processes to deliver enhanced reporting and control, more efficient processing enabling great value through enhanced business partnering and decision support.

Key Responsibilities

• Processing allocated payrolls in the region, confirming the accuracy of source data from HR before submission to the RPC for checking and submission of the payroll.
• Collaborating with HR for verification of payroll changes, new starters, leavers and other amendments to the payroll.
• Support the RPC dealing with external authorities such as local authorities, pension providers and other statutory regulators.
• Investigating and resolving queries from employees on a timely basis.
• Contributing to continuous improvement of the payroll process in the NASA region.
• Ensure timely and accurate administration of employee garnishments, insurances and taxes, ensuring proper withholding and remittance to appropriate agencies and authorities.
• Work as a member of the wider Global Payroll Team.
• The ability to work under pressure and prioritise to meet tight deadlines.
• Contribute to team meetings and development of payroll controls.
• Team player who demonstrates commitment through clear and timely communication.
• Strong verbal and written communication skills, with the ability to investigate queries and escalate as required on a timely basis both internally and externally.
• Ability to respect, protect and maintain highly confidential information.

Skills & Experience

• Ideally 1 year of related payroll experience with exposure to various payrolls.
• ADP experience a big plus
• Data entry, data conversion and analytical skills.
• Microsoft Word and Excel
• Ability to follow End to End procedures
• Self-motivated, with a proactive approach to supporting others.
• Logical thinker with the ability to work independently and as part of a team.
• Customer focused with a quality service approach.
• Flexible and adaptable with willingness to learn and develop skills.
• Displays a high level of accuracy and attention to detail.

Base Pay

Up to $22 per hour 

Actual rate of pay may vary based on factors including, but not limited to: position offered, location, education, training, and/or experience. Total compensation may also include variable incentives, bonuses, benefits, and/or other perks, as outlined in any formal offer made. 

Candidates must reside in State advertised to be considered: 

Texas, Kansas, Oklahoma, Arkansas, Florida

Benefits

• Amazing benefits! (Seriously!)
• Generous paid time off package, starting at 25 days per year (10 sick and 15 vacation), plus company holidays, birthday day off, paid volunteer time, and 100% paid parental leave.
• 401(k) Retirement plan with company match.
• Company-wide agile work policy with flexible work arrangements.
• Opportunities for training, professional development, and personal growth.
• Smart, engaged co-workers and a global culture of diversity, innovation, and opportunity.
• The rare opportunity to impact how organizations communicate globally. There’s a reason we work with 90 of the top 100 brands.

At RWS, we’re here for one purpose: unlocking global understanding. 

As a unique, world-leading provider of technology-enabled language, content, and intellectual property services, we remove the barriers to communication to make global connection possible. Our unrivalled experience and deep understanding of language have been developed over more than 60 years. As we look to shape the future, our ambition is to create a world where understanding is universal for everyone.

We work with over 80% of the world’s top 100 brands, more than three-quarters of Fortune’s 20 ‘Most Admired Companies’ and almost all the top pharmaceutical companies, investment banks, law firms and patent filers. Our client base spans Europe, Asia Pacific and North and South America. Our 65+ global locations across five continents service clients in the automotive, chemical, financial, legal, medical, pharmaceutical, technology and telecommunications sectors.   

If you like the idea of working with smart people who are passionate about breaking down language barriers and giving back to their communities, then you’ll love life at RWS. Our work fundamentally recognizes the value of every language and culture. So, we celebrate difference, we are inclusive and believe that diversity makes us strong.

We want every employee to grow as an individual and excel in their career. In return, we expect all our people to live by the values that unite us: to partner with colleagues and clients, to adopt a pioneering spirit, to be positive in progressing the work we do, and always to deliver what we promise. 

RWS Values

Get the 3Ps right – Partner, Pioneer, Progress – and we´ll Deliver together as One RWS.

For further information, please visit: RWS   

RWS embraces DEI and promotes equal opportunity, we are an Equal Opportunity Employer and prohibit discrimination and harassment of any kind. RWS is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at RWS are based on business needs, job requirements and individual qualifications, without regard to race, religion, nationality, ethnicity, sex, age, disability, or sexual orientation. RWS will not tolerate discrimination based on any of these characteristics. 

Covid Vaccination - All RWS employees hired for positions that require working on-site at RWS offices, customer offices, travel on behalf of RWS, and/or in-person meetings will be required to comply with the RWS USA COVID-19 Vaccination and Testing Policy. RWS complies with federal, state, and local laws regarding accommodations related to this policy.

Recruitment Agencies: RWS Holdings PLC does not accept agency resumes.  Please do not forward any unsolicited resumes to any RWS employees.  Any unsolicited resume received will be treated as the property of RWS and Terms & Conditions associated with the use of such resume will be considered null and void.

RWS is an Affirmative Action Employer. For more information about EEO/AAP legislation please visit: https://www.dol.gov/sites/dolgov/files/ofccp/regs/compliance/posters/pdf/eeopost.pdf