Junior Business Operations Specialist - Technology Security Associates, Inc.

Overview:

JHNA Technology Security is looking for a Business Operations Specialist to provide administrative and technical support for the day-to-day operations of the business with assigned Program/Project Manager(s).

Roles/Responsibilities:

• Set up, track, and report various projects (includes guidance and roll-up data for weekly, monthly, quarterly, and yearly data calls)
• Assist in the development of forecasts on a monthly and quarterly basis
• Identify and confirm requirements with the Contracts Manager and the Program/Project Manager(s) to include reporting and invoicing obligations and other items that may affect the project's set up
• Set up and maintain assigned projects based on project requirements and in compliance with the Company's set up rules to ensure the proper recognition of revenue.
• Monitor work-at-risk projects and ensure compliance with the Company's work-at-risk and revenue-at-risk policies.
• Monitor the ceiling, funding and expenditures of various contracts, subcontracts and/or projects. Notify the Contracts Manager when any project reaches the threshold for Limitation of Funds or Limitation of Cost notifications.
• Review actual project expenses for accuracy and completeness. Identify and remedy miscodings to ensure the proper recognition of revenue.
• Coordinate with the Program/Project Manager(s) on a monthly or quarterly basis to prepare updated cost estimates to complete (ETC) for revenue recognition. Regularly monitor ETC for reasonableness against plans and actual expense rate.
• Prepare and provide assorted reports for internal and/or external customers
• Provide monthly reconciliation of billed/unbilled vs. revenue activity including researching unexplained reconciling items
• Ensure compliance with company's financial policies and procedures including revenue recognition policies and project set up rules
• Process expense reports through SAP Concur to ensure timely payments for various corporate staff
• Audit expense requests and reports for government and corporate policy compliance and per diem allowance
• Act as travel and expense customer service liaison for internal staff.

Qualifications Required:

• Associate's Degree in a related discipline (business, finance or accounting); a combination of education and experience can be used in lieu of a degree
• One year of experience in a directly related field (i.e. federal government contracting, project control).
• Strong organization skills with a sense of urgency and capable of prioritizing multiple tasks.
• Ability to work collaboratively with cross-functional teams.
• Proven project financial management experience (to include budgeting, reporting and analysis) preferably in a project-based organization.
• Posses background working with multiple contract types and applicable FAR and DFAR clauses.
• Ability to assess, interpret and apply government and industry standards, specifications and handbooks to the unique requirements of tasking.
• Competent with MS Excel (Pivot Tables, Charting, Formulas, functions, etc.).
• Ability to obtain/maintain a Secret clearance.

Qualifications Desired:

• Knowledge and understanding of Joint Travel Regulation
• Experience with travel platform SAP Concur
• Experience with JAMIS accounting system
• Pricing experience
• ISO 9001:2015 Quality Management Systems experience
• Posses working knowledge of contracts administration.
• Experience in travel and expense reimbursement processes and services.
• Understanding of travel policies for government contractors.
• Experience assisting with meeting planning, scheduling and travel coordination.