Junior Administrative Specialist - Pantheon Data

Company Overview

Pantheon Data (a Kenific Holding company) is a private, small business based in the Washington, DC, area. Pantheon Data was founded in 2011, initially providing acquisition and supply chain management services to the US Coast Guard. Our service offerings have grown in the past ten years, including infrastructure resiliency, contact center operations, information technology, software engineering, program management, strategic communications, engineering, and cybersecurity. We have also grown our customer base to include commercial clients. The company has used this experience to expand our service offerings to other agencies within the Department of Homeland Security (DHS), the Department of Defense (DoD), and other Federal Civilian Agencies.

Position Overview

The Junior Administrative Specialist plays a crucial role in providing administrative support to ensure the smooth functioning of operations. This position involves managing office tasks, facilitating communication, and assisting with various administrative functions.

Responsibilities

• Provide administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements for team members.
• Assist in the preparation and distribution of official correspondence, reports, and other documents.
• Maintain organized records and filing systems, ensuring efficient retrieval of information.
• Coordinate logistics for events, conferences, and meetings, both in-person and virtually.
• Serve as a point of contact for internal and external inquiries, directing communication as needed.
• Collaborate with team members to streamline administrative processes and improve overall efficiency.
• Assist in tracking and managing office supplies, equipment, and inventory.
• Maintain confidentiality and handle sensitive information with discretion.

Requirements

• High school diploma or equivalent; additional administrative training or education is a plus.
• Proven experience in executive support and administrative support roles.
• Proficiency in office software (e.g., Microsoft Office suite) and familiarity with administrative tools.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to work collaboratively within a team and interact professionally with diverse stakeholders.
• Demonstrated ability to adapt to changing priorities and deadlines.

Preferred Skills and Experience

• Coast Guard, Navy or other military branch experience desired
• Acquisition experience desired

Clearance Requirements

U.S. Citizenship with the ability to obtain and maintain a Public Trust.

Work Location

Washington, DC, USCG Headquarters Hybrid (onsite Tues, Wed, Thu, telework Mon, Fri).

Benefits Overview

We are always looking for good people! Pantheon Data is committed to providing its employees with competitive salaries and benefits in order to increase employee satisfaction and productivity. In addition to our benefits, we also offer SmartBenefits through the Washington Metro Area Transportation Authority, where you specify an amount of your pre-tax wages be paid directly to your SmarTrip account. In some cases, tuition assistance may be available for continuing education expenses and certifications related to their position. Additional details may be found at https://pantheon-data.com/careers/

Pantheon Data is an Equal Employment Opportunity Employer

Pantheon Data is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity and Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.

Equal opportunity legal notices can be viewed on the following PDF: Know Your Rights: Workplace Discrimination is Illegal. You may also view the OFCCP's Pay Transparency Nondiscrimination Provision.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to our Talent Team at Recruiting@pantheon-data.com or by phone (571) 363-4020.

This company uses E-Verify to confirm each employee's work authorization. For more information, click here E-Verify Participation Poster