Jr. Payroll Administrator - Posillico Civil, Inc.

Posillico is Building for Generations.

Posillico is a multi-disciplined and diversified construction company. Along with our Civil /foundation group, Posillico’s business units include Wastewater Division, Environmental Division, Utilities Division, Drilling Division, Paving Division, Posillico Consulting LLC, Posillico Developmental LLC, and Posillico Materials, LLC. These companies give Posillico the unequalled, leveraged experience required to complete complex structural and geotechnical projects successfully in the Tri-State area.

Posillico empowers a “people first, think safety” culture throughout our organization. This “people first” culture has helped to promote and maintain an excellent record of accomplishment. Posillico has an exceptional safety program coupled with proactive employees throughout its management and union staff. We offer all employees an excellent opportunity to be part of our developing business at Posillico, as we set the standards for excellence in the construction industry with our integrated solutions.

Our company mission is to complete all our projects safely, on time, on target and on budget while having a positive impact in the community.

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POSITION SUMMARY:

The Jr. Payroll Administrator’s primary responsibility is supporting the Sr. Payroll Administrator and Payroll Manger in all payroll related activities.

RESPONSIBILITIES:  

• Maintains payroll information for 3-4 companies by collecting, calculating, and entering data.
• Updates payroll records by entering changes in exemptions, salary, union craft/class rate adjustments, bonuses, etc.
• Communicates with field managers and employees to ensure all time-cards have been entered properly.
• Pays employees by directing the production and issuance of paychecks or electronic transfers to bank accounts.
• New hire processing including data entry, reporting, management of files, distribution of documents, follow up on requirement documents, etc.
• Balances the payroll accounts by resolving payroll discrepancies.
• Determines payroll liabilities by calculating employee federal and state income and social security taxes and employer’s social security, unemployment, and workers compensation payments.
• Prepares, provides and supports documentation for union audits - 30+ unions.
• Maintains payroll operations by following policies and procedures; reporting needed changes.
• Prepares special reports for management and weekly and monthly Union Reports
• Processes garnishments, employment verifications and unemployment
• Ordering and maintenance of Union benefit stamps and remittances
• HR & Payroll document audits (W4, E-Verify/I9)
• Maintain/track employee paid time off
• Input certified payroll reporting into various government-based web-sites
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Cross-train on payroll tasks where appropriate.
• Reception back up including lunch coverage, PTO, mail sorting, FedEx processing, etc.
• Additional administrative tasks including answering phone, scanning and filing.
• Miscellaneous Payroll and Human Resources duties as assigned.

QUALIFICATIONS:

• Associate's Degree or Bachelor’s Degree in Business, Human Resources or related field plus 1 year administrative experience.
• 1-3 years’ experience processing union and non-union payroll preferred
• Bilingual Spanish/English speaking and writing skills required.
• Construction in house payroll experience required, preferred
• Proficiency in Microsoft Office Suite, strong Excel.
• Strong written, verbal and interpersonal communication skills
• Excellent organizational skills and ability to multi-task
• Analytical and problem-solving abilities, with keen attention to detail
• Self-motivated and directed, with the ability to effectively prioritize and execute tasks in a high-pressure environment
• Experience working in a team-oriented, collaborative environment
• Strong customer-service orientation
• Ability to work directly with unions and senior management

Reports to: Payroll Manager

Location: Farmingdale, NY

Business Unit: Human Resources / Payroll

Compensation: $45,000 to $55,000 per year, commensurate with experience