IT Senior Administrative Assistant- HYBRID - Seneca Family of Agencies

Are you an experienced administrative professional? Join us as a Senior Administrative Assistant at Seneca's Information Technology Department , where your skills will be an essential force in driving streamlined communication, impeccable organization, and the success of our team's operations.

As the Senior Administrative Assistant, you will assist the Executive Director and other members of the leadership team in matters of communication and organization. 

ABOUT SENECA 

Seneca Family of Agencies has been nominated among theBay Area’s Top Workplaces for several consecutive years. We’re committed to providing traditionally marginalized communities with a network of excellent mental health, community-based, and educational services. We are committed to building a diverse staff and strongly encourage people of color to apply. Our programs deeply engage in conversations and training onDiversity, Equity, and Inclusion to bring equity and justice to the youth and families we serve.

• Prepare correspondence and special project documents (letters, memos, protocols, conferences, etc.). 
• Maintain the schedules of the Executive Directors and other leadership team members, as assigned. 
• Maintain all aspects of departmental and interagency meetings as requested (minutes, agenda, follow-up, etc.). 
• Make necessary arrangements for meetings and events, including: 

• Purchasing and providing food and refreshments  
• Scheduling rooms  
• Sending notices  
• Contacting attendees 

• Maintain all of the Executive Director’s files. 
• Coordinate projects as directed by the Executive Director. 

• Serve as liaison for staff communication with the Executive Director and other leadership team members. 
• Distribute assignments to designated team members, as directed by supervisor. 
• Develop and track reports as directed. 

• Education/experience requirements: 

• Bachelor's degree + 1 year of applicable work experience OR 
• Associate degree or equivalent + 2 year of applicable work experience OR 
• High school diploma/GED + 3 years of applicable work experience. 
• Applicable work experience includes any paid or unpaid experience in an administrative capacity requiring customer service, data entry, ability to prioritize multiple projects within strict deadlines, and coordination with multiple departments. 

• Previous experience in comparable position is preferred. 
• Excellent organizational, analytical, writing, typing, editing and formatting skills. 
• Strong communication skills. 
• Proficiency with the Microsoft Office suite, Adobe suite, and electronic databases. 
• Ability to prioritize projects. 
• Ability to work as a team member and commitment to intentional teamwork. 
• At least 21 years of age. 

• TB test clearance, fingerprinting clearance, and any other state/federal licensing or certification requirements.  
• Valid driver's license, clean driving record, and insurability through Seneca Family of Agencies’ insurance policy.  
• Proof of up-to-date COVID-19 vaccination or an HR-approved medical/religious exemption.  

• Full-time
  • Monday-Friday 8:30am-5pm
  • Hybrid schedule (in person and remote)

• Starting salary at $27.81 - $30.31 per hour, commensurate with experience
  • Actual salary dependent on creditable experience above the minimum qualification.
  • Additional compensation provided upon passing bilingual language proficiency exam.
•  Salary increases each year.
• Seneca is a Public Service Loan Forgiveness certified employer.
• Comprehensive benefits package:
  • Medical, dental, vision, chiropractic, acupuncture coverage
  • 50% paid premiums for dependents
  • Long-term disability, family leave, and life insurance
  • 403b Retirement Plan
  • Employer-paid Employee Assistance Plan
•  5 weeks of Paid Time off and 11 Paid Holidays.
• Scholarship opportunities, ongoing training, and professional development opportunities.