IT Procurement Analyst - Woolpert, Inc.

Woolpert, Inc. is a cutting-edge national architecture, engineering and geospatial (AEG) firm that delivers value to clients by blending site and architectural design excellence with innovative technology and geospatial applications.  Woolpert is certified as an Employer of Choice by Great Place To Work®.  We believe great companies are built from exceptional people and amazing clients. Because of our growth, we are seeking an experienced IT Procurement Analyst I in the Dayton, OH area.

Reporting to the Manager, IT Supplier Management, the IT Procurement Analyst I role is established to manage the procurement and administration of IT assets and software firmwide. The IT Procurement Analyst I role performs and/or manages with a combination of purchasing, relationship, asset and cost management roles with IT Vendors and throughout the firm. He/she/they owns and must understand developing processes related to procurement, asset and license management, as well as the company’s tools/best practices.

Responsibilities include managing the procurement or commissioning of products and services through Help Desk Requests and other channels. Clear communication with requestors and adherence to asset management objectives with activities related to asset optimization, data entry and cost tracking. The proactive engagement of suppliers or internal stakeholders for mutual benefit to resolve operational incidents, problems, poor performance and other sources of conflict. Usage of clear escalation paths for discussing and resolving issues. Documenting all spend in alignment with Woolpert’s current budgeting process.

Strategy & Planning

• Complies with procurement strategies, standards, methods, processes, and good practices that ensure compliance with legislation, regulation, and third-party information security.
• Supports the organization by using agreed procedures to create to procure and maintain an accurate register of assets. Assets to be managed include components such as, but not limited to: computer hardware, hard drives, networking equipment, cloud services, and software licenses or agreements.
• Manages user license assignment and revocation.
• Ensures that asset data is uploaded to conduct asset reporting, benchmarking.
• Provides advice on areas such as but not limited to, maintenance/warranty of hardware assets, software licensing and legal/contract obligations.
• Creates an environment in which the organization and its suppliers collaborate to their mutual benefit, ensuring positive and effective working relationships are developed and maintained.

Operational Responsibilities
• Cradle-to-grave Procurement of IT Assets or Software
o Help Desk Request>Purchase Requisition creation>workflow approvals>Purchase Order creation and submission>Confirmation of receipt of goods>ticket closure>Invoice approval to accounting.
• Ensure that orders or contracts are placed in a timely manner to support smooth delivery of goods and services.
• Clarifying requirements for products and services; ensures alignment to current Woolpert IT strategies.
• Cost Tracking against Technology Budget
• Performs activities related to the disbursement, reallocation, or removal of firm assets.
• Actively supports and engages with experts and stakeholders to ensure business alignment.
• Establish strong cross functional relationships with the IT Service Management team and Accounting/Finance.

Personal Attributes
• Excellent understanding of the organization’s goals and objectives.
• Exceptional record-keeping skills and ability to follow processes consistently.
• Strong commercial awareness in a technical environment.
• Excellent written and oral communication skills.
• Excellent interpersonal/team-building skills.
• Flexibility to changing business needs.
• Highly self-motivated and ability to receive direction from others.
• Effectively operate in a team-oriented, collaborative environment.

Required Qualifications
• Experience in ERP and Help Desk Systems
• Knowledge of procurement best practices and policies.
• Knowledge of IT asset management best practices and policies.
• Time management and organizational skills.
• Excellent verbal and written communication skills.
• Ability to manage highly confidential and market sensitive information.

Formal Education & Certification

• 2-year degree or 4 years related work experience

Presenting Opportunities and Challenges at Every Turn...
As a firm that recognizes the importance of developing top talent from within, our employees have access to a wide range of training and coaching programs and are rewarded for their achievements through our excellent benefits package and competitive salaries.

Our vision: http://woolpert.com/about-us/

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

To all agencies: Please, no phone calls or emails to any employee of Woolpert or any of our subsidiaries about this requisition. All resumes submitted by search firms/employment agencies to any employee at Woolpert via-email, the internet or in any form and/or method will be deemed the sole property of Woolpert, unless such search firms/employment agencies were engaged by Woolpert's Talent Acquisition Team for this requisition and a valid agreement is in place. In the event a candidate who was submitted outside of Woolpert's applicant process is hired, no fee or payment of any kind will be paid.