IT Administrative Assistant - Qualified Staffing

IT ADMINISTRATIVE ASSISTANT
Pay Offering: $25 - $26 an hour Worksite: AUBURN HILLS, MIJob Type: Contract position with the potential to transition into a permanent role based on performance and company needs SUMMARYReporting to the Sr. VP of Information Technology, the IT Administrative Assistant compiles and maintains records of business transactions and office activities by performing a variety of duties. RESPONSIBILITIES:

• Provides administrative support for the Sr. Vice President of Information Technology and the IT Department. In addition to typing, filing, scheduling, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, working on special projects. In addition, answers non-routine correspondence and will oversee sensitive and confidential information. 
• Deals with a diverse group of external and internal callers and visitors at all levels of the organization. Independent judgment is required to plan, prioritize, and organize diversified workload, recommending changes in office practices or procedures. 
• Schedules and organizes complex activities such as meetings, travel, conferences, and department activities for all members of the department. 
• Performs desktop publishing. Creating and developing visual presentations for the Senior Vice President of Information Technology. 
• Establishes, develops, maintains and updates the filing system for the department. Retrieves information from files when needed. Establishes, develops, maintains, and updates the library of trade journals and magazines. 
• Organizes and prioritizes large volumes of information and calls. 
• Sorts and distributes mail. Opens mail for the Senior Vice President. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information. 
• Function as a liaison with other departments and outside agencies, including high-level staff such as CEO'S, Presidents, Senior Vice Presidents, and Chiefs. Oversee confidential and non-routine information and explain policies when necessary. 
• Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects which may include planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures. 
• Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. 
• Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. 
• Supports IT Team with licensing tracking, software/hardware ordering, and invoice approval activities. 
• Assists, reviews, and analyzes requests for information as needed by Security and Network Team.
• Assists in the preparation and execution of security posture and security guidelines as directed by Sr. Vice President of Information Technology, Corporate Network Manager, and/or Business Systems Manager. 
• Assists in reviewing end users’ security training and phishing campaigns and reports all findings to Senior Vice President of Information Technology. 
• Assists with implementing the quarterly Security Education Awareness training program. 
• Prepares security reports for Sr. Vice President.

 REQUIREMENTS: 

• High school diploma or GED; one or more years of experience or training; or equivalent combination of education and experience.
• Must have knowledge of secretarial, office administrative procedures, and knowledge of use and operation of standard office equipment, at a level acquired through 1+ years related experience. Design and implement effective testing processes to ensure projects adhere to deliverables.
• Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database, and presentation software.
• Must have strong technical skills and must be comfortable working with a technical team. Coordinate with consultants to define project scope and project plan.
• Must have an elevated level of interpersonal skills to manage sensitive and confidential situations. 
• Position continually requires demonstrated poise, tact, and diplomacy.
• Some analytical ability is required to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work. Develop annual department budget.
• Must have strong technical skills and be comfortable working with a technical team. Analyze potential hardware and software solutions for current and future initiatives.
• Work requires continual mindfulness in composing.
• Valid Drivers License
• While performing the duties of this job, the employee is frequently required to walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear.  The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.

INDQT