IP Secretary - TBG | The Bachrach Group

Overview:

Our client, a prominent law firm in Washington, D.C., is seeking an experienced Intellectual Property (IP) Secretary to join their team. The ideal candidate will have 5+ years of secretarial experience in a law firm environment, with a strong understanding of patent and trademark practice areas. This is an excellent opportunity to work with a dynamic team and support the firm's growing IP practice.

Key Responsibilities:

• Provide comprehensive secretarial support to attorneys and other legal professionals in the Intellectual Property department.
• Prepare and file patent and trademark applications, including responses to office actions and client communications.
• Manage IP docketing and ensure compliance with filing deadlines for both patent and trademark matters.
• Draft and proofread correspondence, legal documents, and other materials related to intellectual property matters.
• Maintain accurate records of client files, case details, and related documentation.
• Assist with client billing and time entry for IP-related matters.
• Coordinate meetings, hearings, and conference calls, ensuring all relevant parties are informed and prepared.
• Handle confidential and sensitive information with the highest degree of professionalism and discretion.
• Manage attorney calendars, scheduling deadlines, and appointments related to IP matters.
• Communicate effectively with clients, patent and trademark offices, and other stakeholders as required.
• Stay current on developments in intellectual property law and best practices for IP case management.

Qualifications:

• Minimum of 5 years of secretarial experience in a law firm, with a focus on intellectual property, preferably in patent and trademark practice areas.
• Strong knowledge of the IP filing process, including familiarity with relevant software and IP docketing systems.
• Excellent organizational skills and the ability to manage multiple tasks and priorities effectively.
• Superior attention to detail and accuracy in all aspects of work.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and other legal management software.
• Strong communication and interpersonal skills, with the ability to work well in a team-oriented environment.
• Ability to maintain confidentiality and handle sensitive client information.
• Professional demeanor and a proactive, can-do attitude.