Inventory Specialist Pharmacy Technician - CareWell Health

Job Summary:

The Pharmacy Inventory Specialist is responsible for purchasing, supplies, inventory, distribution, and record keeping for medications. Additionally, monitoring stock levels, researching potential vendors, tracking orders, and recalls. This role works closely with the Director of Pharmacy, Pharmacy Operations Supervisor, and Clinical Pharmacy Manager to ensure that all requirements and regulations are met. This role will be a dual pharmacy technician and pharmacy buyer role.

Essential Functions:

• Purchases drugs and supplies in unit-dose packaging, if available.


• Orders, purchases drugs, pharmaceuticals and all necessary supplies and materials as required.


• Purchases and stores sufficient quantities of drugs, pharmaceuticals and all necessary supplies and materials to guarantee uninterrupted supply.


• Takes actions necessary to obtain urgently needed supplies in the event of an emergency or supply problem.


• Unpacks all orders, verifies packing slips, and places merchandise in its appropriate location(s).


• Reviews-all purchase orders, packing slips and invoices for their correctness.


• Corrects all errors in shipment and pricing.


• Returns merchandise as necessary and obtains credits.


• Purchases only those products which have been approved for use by the P&T Committee and have formulary status unless otherwise approved by the Pharmacy Administration.


• Able to perform alternative duties quickly and efficiently when required.


• Makes the most cost-effective purchases possible as per contractual agreements.


• Maintains all ordering/purchasing records, agreements, and contracts.


• Orders directly from designated wholesalers and manufacturers as required.


• Verifies that all acquisition costs/prices agree with hospital contracts and purchase agreements.


• Takes advantage of group purchasing programs, direct purchase agreement laws.


• Maintains a professional working relationship with manufacturers and their representative.


• Utilizes ethical and legal purchasing practices as per the policies and procedures of the hospital and department in accordance with applicable laws.


• Maintains timely flow of paperwork that ensures discounts are not lost and reports are accurate.


• Streamlines departmental procedures to ensure optimal efficiency, and productivity of services.


• Makes sure all medications are scanned into EHS.


• Complies with all DSCSA regulations and requirements.


• Maintains KOW records.


• Complies with all recalls notifications and maintains proper record.


• Prepares necessary quality reports to be presented at P&T Committee, House wide Quality Committee, Board Quality Committee, etc.


• Communicate backorders /shortages and stocking alternatives with clinical pharmacy manager & pharmacy staff and affected departments.


• Collaborate with Pharmacy Administration and Clinicians to procure alternative products.


• Collaborate with purchasing department to establish alternatives vendors and routes of procurement.


• Responsible for all unit-dose and topical dosage form pre-packing.


• Rotates stock to ensure use before expiration date.


• Oversees/ spot checks all critical medications/ supplies are in stock.


• Identifies and replaces outdated unusable drugs.


• Proper tracking and ordering of Free Trial program medications.


• Conducts all duties and responsibilities as pharmacy technician as required per business needs.

Other Duties:

• Procures and distributes medication orders per physician request, pharmacist request, or
  
  prearranged work assignment according to established policies, procedures, and protocols.


• Fills provider orders, medication surgical kits, medication carts, and stock requisitions
  
  accurately.


• Replenishes medications in emergency drug containers and floor stock areas accurately.


• Prepares intravenous admixtures and other sterile preparations safely and accurately using
  
  appropriate techniques.


• Delivers medications and supplies to patient care and ancillary areas accurately per
  
  established schedule.


• Restocks medication and IV dispensing areas accurately within specific time periods.


• Repackages bulk medications in unit-dose packages safely and accurately per established
  
  procedures using appropriate techniques.

• Contributes to the effective operation of the department.
  
  1. Picks up orders, requisitions, and medications for return from patient care areas when on
  
  delivery rounds.
  
  2. Answers the telephone, identifying self and department, directs calls to appropriate personnel.
  
  3. Answers requests at the window and makes stat deliveries to patient care and ancillary areas
  
  when requested.
  
  4. Maintains logs, records, and other required documentation accurately; files documentation in
  
  appropriate locations.

• Participates in the quality improvement activities of the department
  
  1. Completes and documents all assigned medication storage area inspections and identifies and
  
  replaces outdated and unusable medications
  
  2. Works under direct supervision of a registered pharmacist

• Demonstrates competence in automated dispensing equipment and adheres to established
  
  processes and procedures.
  
  1. Accurately fills medications on restock lists until checked and verified by a pharmacist.
  
  2. Loads medications from restock lists into automated distribution system correctly ensuring that
  
  outdate medications are removed and look-alike-sound-alike medications are segregated.
  
  3. Empties and reconciles contents of return bins.
  
  4. Inspects medication in automated distribution equipment ensuring removal of expired and
  
  unusable medications and reconciliation of inventories.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Minimum Education/Certifications:

• High School Diploma


• Active NJ BOP pharmacy technician license


• PTCB or ExCPT certified pharmacy technician


• Maintain National Pharmacy Technician Certification in good standing.

Minimum Work Experience:

• 1-year medication purchasing experience needed OR 2 years hospital pharmacy technician experience needed.

Position Type/Expected Hours of Work:

-Full- Time (37.5 hours/ week)

-Variable shifts

-Alternating Weekends as needed

Physical Demands Analysis:

• Frequently required/prolonged sitting, standing, or walking.


• Manual and finger dexterity to operate computer & equipment.


• Walking, standing, and lifting of materials/equip up to 60lbs.


• Visual acuity required to read written and printed materials.