Internal Accountant/Controller - IND 8654 - Linkitall LLC

Introduction:

LIA is seeking an Internal Accountant/Bookkeeper reporting directly to the CEO or the Operation Manager. The Bookkeeper is responsible for leading LIA's accounting and financial functions in support of the company's growth. The Bookkeeper is responsible, but not limited to managing the accounting inbox and responding to inquiries, posting bank and credit card transaction activity, recording AR, AP and payroll transaction and recognition in the proper accounting period, preparation of financial spreadsheets, and related items as requested. The Bookkeep will work side-by-side with the CPA and CFO in preparation of financial statements, preparation for audits, tax compliance, and meetings. The Bookkeeper must know how to read and review and invoices, contracts, and/or any other agreements, and determine compliance with or identify discrepancies with such underlying supporting documentation. Must be self-motivated, detail driven, highly organized, excellent communication skills, and work well with others.

Major responsibilities include (not all-inclusive)

• Direct Reports to Operations Manager
• Indirect report to CFO
• Support Internal Accountant
• Post payroll semi-monthly into QBO
• Review (prepare if necessary) Weekly Cash*AR*AP report and send to CEO & CFO
• Requires detail review of posting of bank and credit card transactions, Accounts Receivable, Accounts Payable
• Review & submit to CEO (prepare if needed) semi-monthly Accounts Payable Items to be Paid for payment approval.
• Prepare month end close.
• Reconcile bank and credit card accounts, reconcile balance sheet accounts, review profit/loss statement for proper classifications.
• Prepare month-end accounting reports package, including analytical review of balance sheet and profit & loss statements, provide explanations for significant variances, before submission to CEO & CFO
• Support CFO on projects as requested.

• Conduct and Bookkeeping activities in accordance to LIA's SOP policies and procedures. • Perform Basic Bookkeeping entry and posting of transaction detail on a daily basis, posting transactions to the appropriate classifications in the general ledger and contract tracking classifications, including collaboration and interaction with HR and Operations team members to review, reconcile, upload, and process expense invoices on a daily basis and client billing per contract specifications. • Attend all mandatory meetings to include QTR, Executive and end of the year meetings. • Maintain LIA's accounting inbox daily by organizing and responding to inquiries. • Inform and follow up with higher leadership of any unresolved financial and accounting issues, minimally with the weekly flash report and more often as appropriate. • Support leadership by assisting management with the monthly financial/contract reports such as budget, cost saving, forecasts, including balance sheet and cash flow analysis. • Assist with preparation and maintenance of statistical model methods to determine the potential impact of pricing strategies on profitability. • Collaborate with team members in other departments within the company as necessary.. • Review timesheets to ensure employees are aligned with the proper contract for proper financial and contract reporting. • Review A/P at least weekly, updating the tracking list of invoices due for payment (currently due and upcoming due) on the "Items to be Paid" list, reconciling such list with the A/P ledger, and categorizing such list by payment method (payroll system or other): • A/P Invoices paid through the payroll system (typically these are the independent contractors): and submit payment list for approval to management on a semi-monthly basis, in alignment with the payroll processing schedule and deadlines, and upon receiving management approval for payment, submit the list for payment to the payroll processing company. • Provide payroll company with all contractor payment information for new contractors. • Review the payroll company's payroll reports prior to the payroll company's final processing of payment and advise management of any matters identified requiring attention. • A/P Invoices paid via check, credit card, bill pay, automatic debit, or online. • Submit payment list for approval to management on a minimum of a semi-monthly basis, in alignment with the payroll processing schedule, and more frequently when necessary. • Ensure payment method is appropriately identified on the schedule and monitor and follow up with management to ensure manual payments are timely made. • Identify and effectively communicate to management any payment discrepancies. • Interface with Contracts, Accounting, and HR to ensure data conformance across departments. • Monitor contract funding status at least monthly or more frequently for contracts billed more frequently, by reviewing and maintaining the contract billing schedule and ensuring that bills to clients are timely prepared and reviewed by the appropriate company personnel, and upon approval by management, and as directed by management, submit or cause to be submitted, such approved invoices to clients through the appropriate billing system, such as WAWF or direct email. • Review WAWF system and client email for any rejections or discrepancies or other matters requiring management attention and bring such items to management's attention. • Monitor, submit, review, and assist with preparation of government contract billing in accordance with contract terms and conditions and in compliance with applicable rules and regulations and submission of invoices into various Government Software Platforms (ASSIST, IPP, WAWF). Assist with rate reconciliations and contract true-up billings as requested. • Plan, direct, coordinate, and monitor bookkeeping and accounting activities, including coordination with external accountants assisting with, month-end and year- end accounting closes to ensure information is timely provided and schedules met.
• Perform bookkeeping and accounting functions in compliance with government cost accounting requirements is maintained. • Provide accounting and financial information in support of the annual financial statement review by the independent CPA firm and tax return preparation. • Interface with other team members and departments to ensure financial data completeness and conformance across departments. • Assists management in duties related to financial performance, planning, tracking, and reporting as required for each contract. • Maintain Accounting Knowledge by attending webinars.

Qualifications • Detail oriented, strong Organization skills and with capability to manage multiple tasks and communications • An Effective Listener is required. • Maintain Knowledge of direct and indirect rates, DCAA, general accounting and other regulatory requirements. • Excellent negotiations and problem-solving skills. • Effective reporting and presentation skills. • Enthusiastic and Proactive Team Player. • Strong knowledge of Microsoft Office Suite and demonstrated ability to learn and utilize a variety of other software programs • Financial Analysis support for Federal Government contracts • Bachelor's Degree in Accounting or at least 3 years of related experience or bookkeeping or received a certification in bookkeeping. • Experienced and knowledgeable in the QuickBooks Online system. • Project accounting/controls support for Government contract ( state and federal). • Excellent communication skills. • Ability to work independently and also work in and foster a collaborative team environment.