Intermediate School - Clerical Aide- Front Office - Lumberton Independent School District

Primary Purpose:

Under direct supervision provide reception and clerical assistance for the efficient operation of the campus office. 

Qualifications:

Education/Certification:

High school diploma or GED 

Special Knowledge/Skills:

Proficient keyboarding skills

Effective organization, communication, and interpersonal skills

Ability to follow written instructions

Ability to operate multi-line phone system 

Experience:

Preferred one year clerical experience in office setting

Major Responsibilities and Duties:

Reception and Phones

1. Assist with receive and direct incoming calls, take reliable messages, and route to appropriate staff.
2. Greet and direct campus visitors.
3. Assist parents in checking students in and out of school.
4. Receive, sort, and distribute mail, messages, documents, and other deliveries.
5. Assist with the receipt and distribution of student materials, including homework requests.
6. Maintain visitor log and issue visitor passes.
7. Facilitates all IDs being created and reprinted
8. Assist with preparation of materials for mailing, including preparing labels, stuffing envelopes, etc.
9. Maintain computerized files using personal computer, including reports, employee roster, and mailing lists.
10. Maintains the marquee and digital announcements
11. Assist with the scheduling of teacher conferences.
12. Assists in other campus activities such as registration, Running Start, Meet the Teacher, etc.
13. Provide clerical assistance as needed.
14. Maintain confidentiality.

Supervisory Responsibilities: 

None.

Equipment Used:

Multi-line phone system and personal computer.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress; work with frequent interruptions. Continuous sitting.