Intermediate Administrative Assistant - CDM Smith
Milwaukee, WI
About the Job
Why CDM Smith?
Check out this video and find out why our team loves to work here!
Join Us! CDM Smith – where amazing career journeys unfold.
Imagine a place committed to offering an unmatched employee experience. Where you work on projects that are meaningful to you. Where you play an active part in shaping your career journey. Where your co-workers are invested in you and your success. Where you are encouraged and supported to do your very best and given the tools and resources to do so. Where it’s a priority that the company takes good care of you and your family.
Our employees are the heart of our company. As an employer of choice, our goal is to provide a challenging, progressive and inclusive work environment which fosters personal leadership, career growth and development for every employee. We value passionate individuals who challenge the norm, deliver world-class solutions and bring diverse perspectives. Join our team, and together we will make a difference and change the world.
Job Description
Participates in the coordination of production needs. Formats various types of correspondence and reports for style consistency and accuracy, proofreads typing for accuracy, including edits for punctuation, grammar and spelling. Combines various documents into one electronic file. Print, copy, and bind reports and other documents for internal and external client deliverables. Works closely with the marketing team to support proposal and other marketing efforts. Supports project teams and management with various types of reports. Prepares, drafts, and edits various types of correspondence such as emails, letters, memorandum, transmittals, meeting minutes, and forms. Assists with prints and copies of such correspondences. Prepares and processes timesheets, expense reports, and other tasks as required. Acknowledges and responds to written inquires such as emails for administrative services requests. Answers, screens, and clears incoming telephone calls; prepares and processes fax requests; directs calls and faxes to the proper area for response. Greets, welcomes, and directs visitors to the right personnel. Prepares and maintains visitors and employees sign in sheets. Organizes and maintains electronic and paper records, files and correspondence in accordance with the retention policy. Prepares and schedules office activities such as travel arrangements, internal and external business meetings, client or third-party appointments. Assists with conferences and general office events. Schedules conference room use and catering needs. Maintains common office areas organized. Coordinates office building facility’s needs. Compiles documents and data from various sources for staff review and action. Download and upload documents into project folders, eRoom, SFT sites, SharePoint, and other sources. Perform general office tasks that may include but not limited to monitoring, stocking and ordering office supplies; receives, opens and determines routing of mail and office correspondence, and other tasks as required to maintain the office functionality. This may also include but not limited to procurement support; working with accounts payables to process overhead and project related invoices and follow up with vendor invoice issues. Performs other duties as required.
Minimum Qualifications
High School diploma or equivalent. 2 years of related experience. Domestic and/or international travel may be required. The frequency of travel is contingent on specific duties, responsibilities, and the essential functions of the position, which may vary depending on workload and project demands. Equivalent additional directly related experience will be considered in lieu of a degree.
EEO Statement
We attract the best people in the industry, supporting their efforts to learn and grow. We strive to create a challenging and progressive work environment. We provide career opportunities that span a variety of disciplines and geographic locations, with projects that our employees plan, design, build and operate as diverse as the needs of our clients. CDM Smith is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, pregnancy related conditions, childbirth and related medical conditions, sexual orientation, gender identity or gender expression), national origin, age, marital status, disability, veteran status, citizenship status, genetic information or any other characteristic protected by applicable law.
Agency Disclaimer
All vendors must have a signed CDM Smith Placement Agreement from the CDM Smith Recruitment Center Manager to receive payment for your placement. Verbal or written commitments from any other member of the CDM Smith staff will not be considered binding terms. All unsolicited resumes sent to CDM Smith and any resume submitted to any employee outside of CDM Smith Recruiting Center Team (RCT) will be considered property of CDM Smith. CDM Smith will not be held liable to pay a placement fee.
Check out this video and find out why our team loves to work here!
Join Us! CDM Smith – where amazing career journeys unfold.
Imagine a place committed to offering an unmatched employee experience. Where you work on projects that are meaningful to you. Where you play an active part in shaping your career journey. Where your co-workers are invested in you and your success. Where you are encouraged and supported to do your very best and given the tools and resources to do so. Where it’s a priority that the company takes good care of you and your family.
Our employees are the heart of our company. As an employer of choice, our goal is to provide a challenging, progressive and inclusive work environment which fosters personal leadership, career growth and development for every employee. We value passionate individuals who challenge the norm, deliver world-class solutions and bring diverse perspectives. Join our team, and together we will make a difference and change the world.
Job Description
Participates in the coordination of production needs. Formats various types of correspondence and reports for style consistency and accuracy, proofreads typing for accuracy, including edits for punctuation, grammar and spelling. Combines various documents into one electronic file. Print, copy, and bind reports and other documents for internal and external client deliverables. Works closely with the marketing team to support proposal and other marketing efforts. Supports project teams and management with various types of reports. Prepares, drafts, and edits various types of correspondence such as emails, letters, memorandum, transmittals, meeting minutes, and forms. Assists with prints and copies of such correspondences. Prepares and processes timesheets, expense reports, and other tasks as required. Acknowledges and responds to written inquires such as emails for administrative services requests. Answers, screens, and clears incoming telephone calls; prepares and processes fax requests; directs calls and faxes to the proper area for response. Greets, welcomes, and directs visitors to the right personnel. Prepares and maintains visitors and employees sign in sheets. Organizes and maintains electronic and paper records, files and correspondence in accordance with the retention policy. Prepares and schedules office activities such as travel arrangements, internal and external business meetings, client or third-party appointments. Assists with conferences and general office events. Schedules conference room use and catering needs. Maintains common office areas organized. Coordinates office building facility’s needs. Compiles documents and data from various sources for staff review and action. Download and upload documents into project folders, eRoom, SFT sites, SharePoint, and other sources. Perform general office tasks that may include but not limited to monitoring, stocking and ordering office supplies; receives, opens and determines routing of mail and office correspondence, and other tasks as required to maintain the office functionality. This may also include but not limited to procurement support; working with accounts payables to process overhead and project related invoices and follow up with vendor invoice issues. Performs other duties as required.
Minimum Qualifications
High School diploma or equivalent. 2 years of related experience. Domestic and/or international travel may be required. The frequency of travel is contingent on specific duties, responsibilities, and the essential functions of the position, which may vary depending on workload and project demands. Equivalent additional directly related experience will be considered in lieu of a degree.
EEO Statement
We attract the best people in the industry, supporting their efforts to learn and grow. We strive to create a challenging and progressive work environment. We provide career opportunities that span a variety of disciplines and geographic locations, with projects that our employees plan, design, build and operate as diverse as the needs of our clients. CDM Smith is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, pregnancy related conditions, childbirth and related medical conditions, sexual orientation, gender identity or gender expression), national origin, age, marital status, disability, veteran status, citizenship status, genetic information or any other characteristic protected by applicable law.
Agency Disclaimer
All vendors must have a signed CDM Smith Placement Agreement from the CDM Smith Recruitment Center Manager to receive payment for your placement. Verbal or written commitments from any other member of the CDM Smith staff will not be considered binding terms. All unsolicited resumes sent to CDM Smith and any resume submitted to any employee outside of CDM Smith Recruiting Center Team (RCT) will be considered property of CDM Smith. CDM Smith will not be held liable to pay a placement fee.
Source : CDM Smith