Information Technology - Project Coordinator: I (Junior) - Apex Systems

Fully remote. No travel. Contract but could change to contract to hire

The Creative Services team is seeking a detail-oriented Project Coordinator to help manage our fast-growing pipelines. This role is critical in ensuring the smooth operation of our projects, from initial submission to final delivery. The ideal candidate will have a background in project management, excellent communication skills, and the ability to work effectively with both clients and internal teams.

Primary Responsibilities

•Coordinate project submission and document ingestion with client, organizing and reviewing files to identify missing assets, and requesting additional materials as needed

•Oversee project hand-off to our 3D vendor partners, serving as liaison between vendor and client as needed

•Submit 3D product asset build requests, leveraging inventory and monitoring SLA completion

•Track and respond to client feedback, ensuring timely, comprehensive, and professional responses within SLA

•Identify any potential bottlenecks and respond proactively

•Monitor and track progress across projects to ensure timely delivery and exceptional quality

•Conduct client trainings to get new builders acclimated with our internal builder portal

•Review project plans and submission checklist to determine project scope and document in pipeline report

Flex Responsibilities

•Perform quality control on digital models prepared by 3D artist to ensure adherence to project requirements and quality standards

•Work closely with project managers to support throughput at target volumes, assisting with various pipeline tasks from intake to final delivery of rendered assets and virtual tours

Bachelor's Degree

•Familiarity with architectural plans and specifications, and the ability to read such documents (Cad drawings, specifications, etc), with the purpose of translating them into 3D modeling and texturing requirements

•Experience liaising with clients, tracking and responding to feedback, and translating that feedback into action

•Ability to coordinate work with remote teams asynchronously, and in different time zones

•Tech savvy, proficiency in the Microsoft suite

•Excellent written communication skills

•Natural ability to collaborate with teams across the organization and thrives in a dynamic, performance oriented, fast paced environment

30-40 hours

No overtime allowed without approval

Applicant availability would be M-F during business hours if possible but flexible depending on schedule and right candidate. No weekend hours are required

LinkedIn Link requested with resume

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178 .

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.