Information Technology Coordinator - Harvard-Westlake School

The duties for the Information Technology Coordinator position include:

• Responsible for all aspects of the procurement process for technology-related hardware and software. These responsibilities include:

o Accepting requests from faculty and staff, fulfilling those requests if items are in stock or ordering items if needed.

o When hardware or software needs to be ordered, negotiate with existing vendors and/or source new vendors in order to request a quote.

o Obtain necessary approvals and place purchase orders with various vendors.

• • Maintain updated W9 forms, certificates of insurance (COI), and worker’s compensation certificates for all new and current vendors, as applicable.
  • In collaboration with the business office, complete credit applications and hardware audits
  • Maintain and renew software licensing (ex: Canvas, Zoom, Turnitin.com etc.), web domains (including SSL certs), annual subscriptions (ex: LinkedIn, BrainPOP etc.), and service contracts (ex: networking hardware, printers etc.) for both campuses.
  • Utilize inventory management systems to ensure that devices and equipment are logged and tracked following issuance to employees and students.
  • Ensure all invoices (monthly/ for purchases) are paid in a timely manner and monitor department budget to stay within limits.
  • Process reimbursements for purchases made for the department by IT members.
  • Ensure that regularly used items remain stocked (replacement lamps for projectors, mice, clickers, HDMI cables etc.)
• Assist in the creation and maintenance of various network user accounts including HW network and various 3^rd party vendor subscriptions.
• As base responsibilities are fulfilled, assist in general tech support activities with the Tech Services team.
• Coordinate device upgrade/distribution events (ex: laptop rollouts, AV equipment upgrades etc.), department holiday lunches, schedule technician repairs for IT hardware and any on-site training events for IT.
• Schedule E-Waste pick for both campuses when students are off campus, maintain equipment and supply inventory to ensure adequate stock on hand.
• Other administrative and departmental support responsibilities as assigned by the Director of IT

Qualifications/Qualities

The successful candidate will have the following background and characteristics:

• Experience with technology-related procurement, including quotes, purchase orders, receiving documentation and inventory.
• Familiar with procurement contract terms and conditions.
• Excellent communication skills
• Highly organized
• A technology-related college degree is a plus.
• Strong Educational Technology experience is a bonus.
• Some technical aptitude
• Proficient with Windows apps such as Outlook, Word, Excel, and Acrobat as well as Google’s G-Suite.
• Familiarity with Instructure Canvas or similar learning management systems is a plus.
• Should be a self-starter with a strong sense of responsibility.
• Ability to radiate calm.

About Harvard-Westlake School

We are an independent school consisting of two campuses located in Los Angeles, California. We have approximately 1,600 curious, thoughtful, and inspiring students enrolled in grades seven through twelve.

We are committed to creating a community of belonging and actively strive to be a diverse and inclusive community. We do not discriminate on any basis. We seek candidates who demonstrate sensitivity, knowledge, and understanding of the diverse backgrounds of community members; have the ability to work flexibly, independently, and collaboratively in a fast-paced environment with individuals from a diverse set of backgrounds; and have the capacity to serve as a model of openness, generosity, and acceptance.

Compensation: This is a non-exempt role. Estimated base compensation is $30.00-$37.50 per hour plus overtime (as applicable), depending on experience.

Great benefits we offer:

• Top-tier medical, dental, and vision coverage with zero to low premium contributions
• 403(b) Retirement with a 10% match and immediate vesting
• Cafeteria allowance – lunch is on us!
• Professional development support including continuing education
• Personal Growth grants
• Relocation Assistance
• Employee affinity groups
• Mental wellness resources and workshops
• Partially subsidized employee housing (subject to availability)
• Tickets to local sporting and entertainment events
• Discount at school bookstore (get your HW swag!)
• Paid Holidays, including time off for Thanksgiving, Winter, and Spring break plus vacation