Information Systems Specialist I - Project Manager - Illinois Secretary of State

Office of the Illinois Secretary of State
Alexi Giannoulias

Job Title:           Information Systems Specialist I – Project Management
Division:            Governance & Business Management
Union:                IFT
Location:           501 S. 2^nd St., Howlett Building, Springfield, IL. – Sangamon County
Salary:               Starting salary $5,593.00 – Commensurate with experience.

Overview:

Assists with IT projects from inception to completion, ensuring alignment with organizational objectives. This role works under close direction in planning, executing, and finalizing projects within budget and time constraints while maintaining quality standards. Effective communication and problem-solving skills are needed when coordinating with cross-functional teams, managing resources, and navigating project challenges to deliver successful outcomes.

Duties and Responsibilities:

• Assist with project planning and implementation, defining project scope, goals, and deliverables that support business goals in collaboration with senior management and stakeholders.
• Work under close direction in coordinating the efforts of team members and third-party contractors or consultants to deliver projects according to plan, while managing project budget and resource allocation.
• Monitors and reports on project progress to all stakeholders, utilizing tools to track project performance, specifically to analyze the successful completion of short and long-term goals.
• Assist in identifying and managing project dependencies and critical path, ensuring that project milestones are met and aligning project objectives with company goals.
• Facilitating team communication and collaboration across functional areas to ensure project success and organizational integration.
• Assist in overseeing project engineering and technical personnel, fostering a collaborative environment where each role contributes to project objectives.
• Assist in implementing project changes and interventions to achieve project outputs as necessary, while managing the change request process and updating project documentation.
• Ensuring quality assurance processes are integrated into the project life cycle, meeting all regulatory, legal, and quality standards.
• Engaging in continuous learning, staying abreast of new technologies and methodologies that may impact project outcomes.
• Other responsibilities as necessary.

Education and Experience:
 
Requires knowledge, skill, and mental development equivalent to the completion of two years of college with coursework in the computer science field OR 2.5 years of technical systems and/or programming experience as would be gained as an Information Systems Technician OR any equivalent combination of education and experience and/or IT project management.

Knowledge, Skills and Abilities:

• Requires working knowledge of systems design and implementation, including the way programs are written, compiled, and tested, the methods of operating computers, and the way data is transcribed into a form suitable for reading by computer.
• Requires working knowledge of the devices for capturing data for computers and the means available for receiving and transmitting data from remote locations to a computer.
• Requires working knowledge of the advantages and limitations of computer communication, and information retrieval systems as management information tools.
• Requires working knowledge of the methods, procedures, and techniques of conducting feasibility studies for converting to computer applications.
• Requires the ability to organize facts and findings, analyze data logically and to present results with clarity and comprehension, orally, in written or graphic form.
• Requires the ability to use and understanding of appropriate methods, tools, applications, and processes.
• Requires the ability to approach work in a rational and organized manner.
• Requires the ability to exercise sound judgement in analyzing, appraising, evaluating, and solving problems of a procedural, organizational, administrative, and technical nature.
• Requires ability to adhere to organizational standards for security, privacy, and ethics.
• Requires willingness to travel and possession of a valid Illinois driver’s license as required by individual positions within the class.
• Requires the ability to perform physical activities such as lifting, carrying, and pushing/pulling items weighing up to 50lbs.

• Please visit https://ilsos.applytojob.gov/apply to apply by completing the online application; you may also upload a resume or other attachments as needed.
• Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code.
• Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783).  

Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.
Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.

 

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