Industry Advisory Board (IAB) Coordinator - Utah State University

Overview:

The ASPIRE Engineering Research Center at Utah State University has an immediate opening for a highly motivated Industry Advisory Board (IAB) Coordinator (Program Coordinator III) to join our team.

In 2023, the Utah Legislature passed Senate Bill 125 Transportation Infrastructure Amendments designating responsibility to the ASPIRE Engineering Research Center to develop a 30-year action plan that builds an intelligent, electrified transportation system throughout Utah. This multi-year initiative is moving forward under the leadership of a seven-member steering committee with the additional guidance of an Industry Advisory Board.

 

The role of the Industry Advisory Board is to assist the strategic planning and development of Utah’s Intelligent and Electrified Transportation Plan initiative. It is sectioned into nine teams that are comprised of stakeholders, industry partners, and government agencies that impart information and insight relevant to their specialized expertise. Each team meets regularly, typically on a monthly or quarterly basis via online video conference, to discuss the planning effort and develop guidance for the technical analysis staff and the steering committee.

 

The IAB Coordinator will play a pivotal role in providing effective operational support to the leadership of each team. The successful candidate will be responsible for providing daily oversight, support, and coordination to the IAB and its various teams. This role requires strong organizational and communication skills.

 

This position is eligible for hybrid work within the state of Utah.

Responsibilities:

Provide daily support to the IAB and its various teams:

• Serve as the principal liaison between the Director of Electrified Transportation Planning, the IAB Executive Team, individual IAB members/organizations, and the technical analysis and marketing and communications staff.
• Under the general direction of the Director of Electrified Transportation Planning, coordinate the day-to-day administrative, fiscal, and operational activities while providing for their continual refinement and improvement to create seamless operations and coordination.
• Manage schedules/calendars, schedule meetings, and provide necessary meeting support.
• Serve as administrative proxy in the absence of the Director of Electrified Transportation Planning.
• Facilitate seminars, meetings, and special projects that may include planning and arranging venues, catering, promotional emails/materials, and travel arrangements.
• Ensure completion of clerical and administrative support tasks, including creation, typing, and editing of correspondence, purchasing documents, reports, program handbooks, and other publications.
• Prepare and analyze scheduled and special reports; maintain program records and statistical information.
• Assist with annual report data collection and writing.
• Write and/or assist with writing grants and proposals as appropriate to the objectives and funding nature of the program.
• Coordinate discussion and proposal development of grant opportunities among the IAB teams.
• Maintain and create content for the planning initiative and IAB website.
• Greet and direct center visitors.
• Participate in development and implementation of center policies and procedures; provide training, instruction, and/or consultation to students, faculty, and/or staff.
• Perform miscellaneous job-related duties as assigned.

This position may require statewide travel to meetings, seminars, and conferences.

 

Disclaimer:
This position description indicates the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to the position.

Qualifications:

Minimum Qualifications:

• Six years of related experience; or an associate degree plus four years of experience; or a bachelor's degree plus two years of experience; or a master’s degree in a related field.

Knowledge, Skills, and Abilities:

• Ability to work effectively in a fast-paced, demanding office and manage multiple tasks and deadlines in a timely, effective, and detail-oriented manner.
• Ability to exercise a high level of creativity, decision making, problem solving, and discretion as work is varied and may be undefined.
• Skilled in the use of personal computers and related software applications.
• Knowledge of communication principles, media, and marketing techniques.
• Effective organization and problem-solving skills, with the ability to work independently with limited supervision.
• Excellent interpersonal and proven customer service skills, maintaining a positive, friendly attitude with the ability to communicate in a professional manner with the University community, state officials, and international attendees.
• Ability to make administrative/procedural decisions and judgements.
• Ability to gather and analyze statistical data and generate reports.
• Ability to create, compose, and edit written materials.
• Skilled at records maintenance.
• Knowledge of office management principles and procedures.
• Ability to foster effective working relationships within a team environment.
• Knowledge of grant development, implementation, budgeting, fiscal control, and reporting.
• Ability to coordinate and organize meetings and/or special events.
• Ability to lead and train staff and/or students.
• Knowledge of University policies and procedures preferred but not required.

Required Documents:

Along with the online application, please include:

1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV"
2. Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary:Minimum $57,000; Commensurate with experience, plus excellent benefitsADA:

Employees typically work in an office environment and are protected from weather conditions or contaminants, but not necessarily occasional temperature changes. However, in certain instances employees may work outdoors and may not be protected from weather conditions. Employees could be exposed to hazardous chemicals. Employees nearly continuously sit and often use repetitive hand motion (such as typing). Bending and stooping is occasionally required. Employees nearly continuously listen, hear, and talk.

College/Department Highlights:

The NSF Engineering Research Center for Advancing Sustainability through Powered Infrastructure for Roadway Electrification (ASPIRE) was established in 2020 with funding from NSF, DOE, DOT and additional federal and state agencies and industry partners. ASPIRE is the first of its kind in the world to take a holistic approach to eliminating range and charging as barriers for electrifying all vehicle classes, from passenger cars to heavy duty trucks. The approach is to pursue innovative wireless and plug-in charging and infrastructure solutions that bring the power to the vehicles—where they drive and park. EV users will no longer be concerned with when, where, or how they will charge, and EVs will be less expensive to purchase and operate than their gasoline and diesel counterparts.

 

Headquartered at USU, the center has more than 400 participants across 10 university campuses and global partnership with more than 60 industry and innovation partners in the related automotive, transportation, and electric utility industries. The center mission is to improve health and quality of life through intelligent and electrified transportation systems. Facilities at USU include the state-of-the-art Electric Vehicle and Roadway (EVR) test track and a new 25,000 square foot ASPIRE headquarters planned for completion in 2024. See ASPIRE online at http://aspire.usu.edu.

 

Utah State University is located in the beautiful mountain valley of Logan, Utah. With nearly 20,000 students living on or near campus, it is Utah’s largest public residential campus and has the highest percentage of out-of-state students of any public university in Utah. USU is just minutes from two mountain ranges and within a half-day's drive of six national parks, including Yellowstone and Arches. It provides big-school opportunities with a small-school feel, and all for a great value.

University Highlights:

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.

 

Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

 

About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation. 

 

*updated 04/2024

Notice of Non-discrimination:

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

 

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023