Industrial Administrative Assistant - First City Staffing LLC

Administrative Assistant Essential Duties and Responsibilities are listed below. You must have prior experience with using SAP systems.

Process received goods and services

• Confirm receipt of goods or services via receiver slips
• Enter receivers into SAP system
• Have any discrepancies found between Receiver/Invoice/Purchase Order corrected
• Check SAP for outstanding Purchase Order items as a check on receiving for monthly balancing

Process received raw materials (Green Petroleum Coke - GPC)

• Receive GPC incoming volumes from Operations, convert as required, and enter received GPC information into a required spreadsheet(s)
• Send volumes to the supplier(s)
• Enter Volumes into SAP
• Process production (Calcined Petroleum Coke – CPC)

Retrieve Production information from the previous day(s), convert values as required, and enter production information into the required spreadsheet(s)

• Verify all Information is correct
• Enter Production into SAP

Railcar Billing and Ordering

• Receive railcar weights
• Generate and email Railcar BOLs
• Order railcars through a web interface

Office/Clerical duties

• Files Maintenance work orders in the appropriate file
• Assists Plant Manager and Operations Manager with emailing of SH&E documents to Corporate
• Monitor office and breakroom supplies and prompt ordering when required

Qualifications:

• SAP knowledge and experience
• Proficiency with Microsoft Excel
• Proficiency with Microsoft Outlook
• Ability to learn purchasing policies and procedures.
• Ability to follow verbal and written instructions.

Working Relationships

• Reports directly to Plant Manager
• Interfaces with Operation Manager, Production Control Coordinator, Operations Personnel and Maintenance Personnel
• In cooperation with Plant Manager and Operations Manager, works directly with suppliers, contractors, corporate accounting, logistics, and others as required.