IA Operations Business Manager - Texas Tech University

Major/Essential Functions

The primary responsibility of the Texas Tech University Health Sciences Center (TTUHSC) Institutional Advancement (IA) Operations Manager is to assist the department with administrative, finance and operational duties.  The IA Operations Manager will monitor transactions to ensure proper budget tracking and analyze data to keep the department informed allowing success and growth.  This team member will collaborate with the Texas Tech University System (TTUS) Office for reporting and will serve as project manager for the development staff. This position will report to the Assistant Vice President of Institutional Advancement (AVPIA) and work closely with the External Relations Senior Director of Finance and Operations.

• Embodies the Values Based Culture of TTUHSC by living out the university’s core values of One Team, Kindhearted, Integrity, Visionary, Beyond Service.
• Provides guidance to staff on all IA related policies across TTUHSC and TTUS including Regents Rules.
• Stay up to date with university policies related to gifts, sponsorships, sponsored research, and in-kind donations.
• Routing and tracking of gift agreements, assisting in fund management, drafting agreements and supporting documentation related to gifts of any kind, support IA budget tracking, responsible for check transmittal and routing process for deposits, serve as liaison to TTUS IA Gifts Processing staff.
• Manage budgets for IA Operations and Alumni Engagement. Work alongside AVP of IA and Sr. Dir of F&A for ER in budget tracking including updating budget projections and actuals regularly.
• Under the oversight of the AVP of IA, manage the TTUHSC IA gift acknowledgement process to ensure accuracy of letters sent to donors for their charitable giving.
• Work with Sr. Dir of Finance and Operations for ER and AVP of IA to monitor gift funds for all divisions, with an emphasis on monitoring spend down of scholarship funds. Work alongside Stewardship Coordinator to send out annual scholarship letters to donors.
• Assist IA staff with questions related to Cognos/Banner reporting, cash receipts, gift agreements and other gift related questions.
• Works with TTUS office to accurately pull reports (including event invitation lists, alumni email lists, donor email lists, etc.) from system donor/alumni database on an as needed basis.
• Work with TTUS office to ensure that all batch/mass upload data is accurately uploaded to the database as needed.
• Serve as main contact for the TTUHSC team and working with TTUS to update regular list of committees or affiliations in the donor/alumni database.
• Facilitate updates to portfolios in the database by working with frontline team members to update portfolios on a regular basis and providing updates to the TTUS team.

Grant Funded?

No

Pay Grade Minimum

Salary commensurate with related education, experience and/or skills.

Pay Basis

Monthly

Work Location

Lubbock

Preferred Qualifications

• Must have previous administrative experience.
• Previous experience with data analysis is desired.
• Previous experience in fundraising is a plus.
• Should be skilled in Microsoft Outlook, Word, and Excel. Working knowledge of basic office equipment. 

Campus

HSC - Lubbock

Department

Development Lbk

Required Attachments

Cover Letter, Resume / CV

Job Type

Full Time

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website.

Job Group

Mid-level Other Admn

Occasional Duties

Other duties and projects as assigned.

Shift

Day

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications

Bachelor's degree and four years of experience developing or managing programs or projects. Additional job related education may be substituted for the required experience on a year-for-year basis.

Does this position work in a research laboratory?

No

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website.