Hybrid Legal Assistant - Zerega Consulting Services, LLC

Our client, an international labor and employment law firm is seeking to hire an experienced Litigation Secretary in their Fort Lauderdale office. The firm is national, encompassing 40 offices in the primary practice area of employment and labor law. This position allows a hybrid work schedule (2/3). 

Position Responsibilities 

• Prepare and format briefs, pleadings, correspondence, and other legal documents.
• Prepare and process conflict checks and new client/matter requests.
• File legal documents with state and federal courts (electronic and traditional filings).
• Regularly and accurately proofread all documents to ensure accuracy and completeness before distribution or filing.
• Update and maintain client files electronically in the document management system (iManage Work 10).
• Maintain attorney calendars through Outlook and CompuLaw (i.e. scheduling appointments, calendaring due dates, etc.).
• Arrange meetings and conference calls; may order meals, refreshments, and equipment as requested.
• Accurately enter, review and revise timekeeper time entries including consistent identification of litigation codes, when applicable.
• Prepare expense reimbursement requests for assigned attorneys.
• Review and ensure the accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to clients or accounting.
• Assist visitors, paralegals, and attorneys whose secretaries are absent, and accept overflow work from other secretaries.
• Organize and coordinate travel arrangements.
• Consistently provide friendly and helpful telephone support for assigned attorneys and/or receptionist relief.

Requirements 

• Ability to accurately format documents that adhere to firm standards for format, style and quality, including table of contents and table of authorities.
• State and federal court filing experience (manual and electronic).
• Minimum of a high school diploma required (College degree is preferred, but not required).
• Minimum of 5 years of experience as a legal secretary.
• Strong skills in MS Outlook, Word, and Excel, familiarity with PowerPoint; ability to use phone system, copier, scanner, fax, and printer. iManage (or comparable document management system), CompuLaw (or comparable docketing/calendaring software), Aderant and InTapp knowledge is a plus.

Benefits 

A competitive salary $80-83K. Also comprehensive benefits package for eligible staff that includes medical, dental, and vision benefits, paid time off, paid holidays, 401(k) and profit sharing, life insurance, long-term disability, and an employee assistance program. They also offer optional benefits such as critical care, accident and hospital indemnity insurance, a student loan refinancing program, life insurance for dependents, and pet insurance.