Hybrid Administrative Assistant/Office Manager at Global Firm - C-Suite Assistants

A premier transatlantic legal search firm that places partners and groups at the world’s leading law firms is looking for an Administrative Assistant/Associate Knowledge Manager. The role is hybrid: 3 days in office, and 2 days remote. The Knowledge Manager works as part of a global knowledge management task force.There is room for growth in the position. The company offers significant flexibility to accommodate the daily demands of life outside the workplace and is a “family and good health come first” employer.

About the Job:

Collect information from recruiters, Knowledge Managers, and Strategic Researchers for data entry

Enter data from source documents into the prescribed computer databases (SharePoint and Invenias)

Check source documents/data for accuracy

Verify data and correct data where necessary

Obtain further information for incomplete documents or system entries

Update data and archive unnecessary/outdated files

Combine and rearrange data from source documents where required

Transcribe information into the required electronic format

Check completed work for accuracy

Store completed documents in designated locations

Respond to requests for information and access relevant data

Comply with Company data integrity and security policies

Work with the local Knowledge Management team to ensure that the recruiters and managers receive superior administrative support

Manage the physical office’s needs including inventory, checking on the maintenance of office equipment, and receiving phone calls for the local office

Assist on research requests with the guidance of a Knowledge Manager, Strategic Researcher, or Recruiter

About You:

Minimum of 3 years of experience in a related support position

BA/BS from a college or university a plus

Proficient in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook), Adobe and CRM systems

Experience in law firms, legal or executive search, or professional services industries is a plus

Intuitive, takes initiative, is highly responsive, flexible, adaptable, solutions and task-oriented

Outstanding communication skills-written and verbal

Great at research and analyzing data

Salary, Bonus, Benefits (medical, dental, vision), Paid Vacation, 401K, Once weekly company paid lunch, Cash Balance Plan, Yearly Annual Meetings at a Destination (5-star hotels)

Hours: 9-6