Hybrid Administrative Assistant/Office Manager at Global Firm - C-Suite Assistants

A premier transatlantic legal search firm that places partners and groups at the world’s leading law firms is looking for an Associate Knowledge Manager. The role is hybrid: 3 days in office, 2 days remote. The Associate Knowledge Manager works as part of a global knowledge management task force. There is room for growth in the position. The company offers significant flexibility to accommodate the daily demands of life outside the workplace and is a “family and good health come first” employer. There will occasionally be meetings at the San Francisco office.

About the Job:

¨Collect information from recruiters, Knowledge Managers, and Strategic Researchers for data entry

¨Enter data from source documents into the prescribed computer databases (SharePoint and Invenias)

¨Check source documents/data for accuracy

¨Verify data and correct data where necessary

¨Obtain further information for incomplete documents or system entries

¨Update data and archive unnecessary/outdated files

¨Combine and rearrange data from source documents where required

¨Transcribe information into the required electronic format

¨Check completed work for accuracy

¨Store completed documents in designated locations

¨Respond to requests for information and access relevant data

¨Comply with Company data integrity and security policies

¨Work with the local Knowledge Management team to ensure that the recruiters and managers receive superior administrative support

¨Manage the physical office’s needs including inventory, checking on the maintenance of office equipment, and receiving phone calls for the local office

¨Assist on research requests with the guidance of a Knowledge Manager, Strategic Researcher, or Recruiter

About You:

¨Minimum of 2 years of experience in a related position

¨BA/BS from a college or university a plus

¨Proficient in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook), Adobe and CRM systems

¨Experience in law firms, legal or executive search, or professional services industries a plus

¨Intuitive, takes initiative, is highly responsive, flexible, adaptable, solutions and task oriented

¨Outstanding communication skills-written and verbal

¨Great at research and analyzing data

Salary, Bonus, Benefits (medical, dental, vision), Paid Vacation, 401K, Free Parking, Once weekly company paid lunch, Cash Balance Plan, Yearly Annual Meetings at a Destination (5-star hotels)

Hours: 9-6