Hybrid Administrative Assistant/Office Manager at Global Firm - C-SUITE ASSISTANTS

A premier transatlantic legal search firm that places partners and groups at the world's leading law firms is looking for a Knowledge Manager. The role is hybrid: 3 days in office, 2 days remote. The Knowledge Manager works as part of a global knowledge management task force. The New York City office has 12 employees and is a tight team. .There is room for growth in the position. The company offers significant flexibility to accommodate the daily demands of life outside the workplace and is a "family and good health come first" employer. The office is located on Sixth Avenue near Rockefeller Center.

About the Job:

¨ Collect information from recruiters, Knowledge Managers, and Strategic Researchers for data entry

¨ Enter data from source documents into the prescribed computer databases (SharePoint and Invenias)

¨ Check source documents/data for accuracy

¨ Verify data and correct data where necessary

¨ Obtain further information for incomplete documents or system entries

¨ Update data and archive unnecessary/outdated files

¨ Combine and rearrange data from source documents where required

¨ Transcribe information into the required electronic format

¨ Check completed work for accuracy

¨ Store completed documents in designated locations

¨ Respond to requests for information and access relevant data

¨ Comply with Company data integrity and security policies

¨ Work with the local Knowledge Management team to ensure that the recruiters and managers receive superior administrative support

¨ Manage the physical office's needs including inventory, checking on the maintenance of office equipment, and receiving phone calls for the local office

¨ Assist on research requests with the guidance of a Knowledge Manager, Strategic Researcher, or Recruiter

About You:

¨ Minimum of 3 years of experience in a related support position

¨ BA/BS from a college or university a plus

¨ Proficient in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook), Adobe and CRM systems

¨ Experience in law firms, legal or executive search, or professional services industries a plus

¨ Intuitive, takes initiative, is highly responsive, flexible, adaptable, solutions and task oriented

¨ Outstanding communication skills-written and verbal

¨ Great at research and analyzing data

Salary, Bonus, Benefits (medical, dental, vision), Paid Vacation, 401K, Once weekly company paid lunch, Cash Balance Plan, Yearly Annual Meetings at a Destination (5-star hotels)

Hours: 9-6