Human Resources Specialist - Association Headquarters

Association Headquarters is in search of a skilled and experienced Human Resources Specialist to join our team! As a Human Resources Specialist, you will be responsible for supporting our HR department in the development and execution of HR strategy, policies, and objectives. The Human Resources Specialist will perform daily functions and transactions required of the Human Resources (HR) department. This includes, but is not limited to, support of payroll, benefits, employee engagement, onboarding/offboarding, HR compliance, and the training and development processes in support of the Director of Human Resources.

APPLICATION INSTRUCTIONS

To be considered for this position, the online application must be submitted, along with an updated resume. All applicable fields on the application are required.

Essential Duties and Responsibilities

• Payroll Support:
  • Work in collaboration with Senior Accountant/Payroll Manager for AH payroll production
  • Responsible for HR client payroll processes
  • Provide time and attendance support, including but not limited to new employee training
  • Audit I-9 forms
  • Set up new hire data in payroll systems for AH and HR-supported clients to include:
    • W4, I9, Direct Deposit, Compensation, etc.
  • Oversee temporary staff, including temporary to permanent transition
• Benefits Support - AH and HR Clients:
  • Support Director of Human Resources with general benefit support, including annual enrollment and benefit invoice auditing
  • Reconcile the monthly benefits invoices for accuracy and investigate /correct any discrepancies in a timely manner
  • Support staff with day-to-day benefits assistance and questions
  • Responsible for planning and supporting wellness initiatives
• General HR Support
  • Proactively maintain and audit HR employee files, both electronic and hard copies
  • Provide reporting and analytics on KPI metrics
  • Respond to general HR-related inquiries from AH staff
  • Responsible for E-verify process implementation and compliance
  • Process employment verification requests
  • Employee Job Description maintenance
  • Support the Director of Human Resources with administrative and employee engagement matters that will include but are not limited to performance management, training and development for staff, employee offboarding, etc.
  • Provide staff with policy and procedure guidance
  • Prepare and process department invoices in BILL
  • Maintain 45 and 90-day review tracking system
  • Maintain HR internal calendar and schedules for daily, weekly, and annual events
  • Participation and support of New Employee School activities
• Reception coverage as needed

What You'll Bring to the Table - Education, Experience, and Required Proficiencies

• Bachelor's degree preferred; high school diploma required
• 3 - 5 years of Human Resources experience
• Knowledge of general principles and practices of human resource management
• MS Office proficiency
• Demonstrates a sense of urgency, professional and confidential conduct, organizational skills, and exceptional written and oral communication skills

What we offer - Employee Company Benefits

• Hybrid / Flexible work schedules available
• Medical, Dental, and Vision
• Company-paid basic life insurance, short-term and long-term disability
• Voluntary Life Insurance - Employee Paid
• AFLAC available
• Paid Time Off (PTO) accrual and Paid holidays
• 401k retirement plan available
• On-site Fitness Center, open 24/7
• Gym reimbursement program
• Training and Development opportunities

What sets us apart

• Named Best Place to Work by Philadelphia Business Journal 9 Times - based on a survey conducted of our employees
• Industry Leader - Most credentialed AMC and the 1st AMC to be Customer Service Certified by the Customer Service Institute of America

Who is AH?

AH is a professional services firm that specializes in helping non-profit organizations achieve their mission, create value, and advance their causes, industries, and professions. We have four main divisions within AH - a full-service Association Management Company; a Marketing and Communications Agency (MarCom); a Meetings & Events Management Team; and a division that focuses on other custom solutions such as strategic planning, website builds, database integrations, accounting services, staff recruitment, credentialing management, public affairs and lobbying, and growing non-dues revenue.

Our Diversity, Equity, & Inclusion Statement

Association Headquarters is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to the following; race, creed, color, national origin, nationality, ethnicity, ancestry, age, sex (including pregnancy), family status, marital/civil union status, religion, domestic partnership status, affectional or sexual orientation, gender identity and expression, atypical hereditary cellular or blood trait, genetic information, liability for military service, and mental or physical disability (including perceived disability, and AIDS and HIV status), language, national origin, political affiliation, socio-economic status, and other characteristics that make our employees unique.

For more information, visit associationheadquarters.com, connect with AH onFacebook onYouTube, and follow onTwitter.