Human Resources Manager - America Needs You

Position Description

ANY is currently seeking an ambitious and organized Human Resources Manager to provide support across all day-to-day human resources administration tasks including recruitment, onboarding, payroll, benefits, and training. Reporting directly to the Director of Finance and Administration, the Human Resources Manager will join a tightly-knit operations team responsible for human resources, finance, technology, administration, and organizational planning, and will interact regularly with other departments and teams nationwide as part of our vibrant hybrid culture.  The position is based in New York City, Jersey City, NJ, or Chicago, IL, and is currently hybrid, with occasional in-person attendance required at work-related events/meetings, staff retreats, and local program workshops. 

Our Ideal Candidate 

• Is someone who excels at upholding and implementing policies and procedures with confidence and ease
• Possesses an ownership mindset and showcases exceptional adaptability
• Understands the importance of maintaining confidential information

We Offer:

• A warm, collaborative work environment with a rich culture of support and feedback
• A generous benefits package (health/dental insurance, 403(b), FSA, three weeks' vacation, etc.)
• Ongoing internal and external opportunities for professional development
• Connections to a large, high-powered professional network

Key Responsibilities:

Recruitment

• Manage the ANY staff recruitment process, make recommendations for improvements to hiring managers as needed; prepare and maintain all job descriptions
• Perform full-cycle recruiting and manage ANY's Applicant Tracking System (ATS) ensuring the smooth execution of the recruitment process, from job posting to candidate selection. Ensure the system is optimized for tracking applications, coordinating interviews, and maintaining candidate records efficiently.
• Track, analyze, and present recruitment metrics as needed

Onboarding and Offboarding

• Conduct orientation and onboarding for all new hires
• Initiate applicable background checks once offer letters are signed
• Work with hiring managers to ensure they receive any support needed for their new hires
• Welcome new employees with the onboarding kit (all emails, 90-day SMART goals, staff events, and time-off, etc.)
• Maintain HR records and files, collect paperwork and other related documents from the new hire
• Stay up to date with innovative and creative ways of onboarding new employees
• Prepare offer letters and termination notices; initiate onboarding and terminations in payroll system and conduct exit interviews as needed

Payroll and Benefits

• Prepare and manage bi-weekly payroll and retirement plan uploads
• Maintain and review all employee policies and conduct an annual review of the Employee Handbook ensuring timely updates and compliance with legal and organizational standards
• Review payroll software legal compliance notifications monthly and communicate with the Finance Team on any updates needed
• Maintain changes as personnel changes are made (i.e., updates supervisors, pay changes, etc.)
• Ensure new employees are up-to-date with harassment prevention training and performance evaluations
• Manage annual performance management including the calendar, system implementation, as well as the 90-day review process for new hires
• Manage all required retirement plan tasks, including communications and annual filings
• Support with the ongoing annual review of salary data

Training and Communication

• Draft personnel and intern announcements (new hires and offboarding)
• Provide training related to recruitment, any of the HR benefit systems, HR best practices, and conflict management
• Draft and share holiday and staff anniversary emails
• Send out all communications related to benefits

Intern Programs

• Manage relationships with schools to maintain ANY intern pipelines
• Work with managers to get information needed to secure interns
• Research additional partner programs to secure additional interns

Other Responsibilities

• Provide support to the CEO in aligning and executing organizational priorities related to the Business Operations Department, ensuring strategic initiatives are effectively implemented and goals are met
• Adhere to confidentiality rules and all other ANY policies and procedures
• Participate in program initiatives such as occasional in-person workshops and enrichment events to engage with students and volunteers 
• Additional responsibilities as determined by the Finance team and CEO as needed

Qualifications:

• Bachelor's Degree required – all majors and professionals backgrounds are welcome to apply
• Minimum of 3 years' experience in related Human Resources responsibilities
• Demonstrated punctuality, reliability, and professionalism
• Highly organized with ability to keep track of multiple competing demands
• Exceptional communication skills, written and verbal
• Computer proficiency: Microsoft office and payroll software
• Strong commitment and discretion to protect confidential/sensitive information
• Knowledge of federal, state, and local regulations

Salary is in the low to mid $60k range and commensurate with experience.