Human Resources Generalist at Seasons Catering

POSITION SUMMARY

Seasons Catering mission is where imagination and flavor have no boundaries.

We are seeking a dedicated and experienced Human Resources Generalist to join our team and support our growing business. In this role, the HR Generalist will play a key role in managing various HR functions to foster a positive, productive, and legally compliant work environment. This position is responsible for supporting day-to-day HR operations, including recruitment and onboarding, employee relations, performance management, compliance with employment laws, benefits administration, payroll processing, and timekeeping policy enforcement.

The HR Generalist will collaborate closely with team leaders to ensure that HR practices align with company values and business objectives, enhancing our company culture and contributing to employee satisfaction and retention.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PRIMARY RESPONSIBILITIES

The HR Generalist will strategically partner with departments to support team members and ensure a consistent, equitable, and growth-focused HR environment. Performs the following duties, but not limited to:

Payroll and Timekeeping Management

• Develop and oversee payroll processes to ensure accuracy and compliance with company policies and regulatory standards.
• Administer and enforce timekeeping policies by implementing system enhancements to ensure accurate attendance records, leave balances, and overtime tracking, with authority to make policy recommendations.

Recruiting, Onboarding, and Offboarding

• Manage and oversee the recruitment process by determining job requirements, creating job postings, screening resumes, conducting interviews, and collaborating with department heads on final hiring decisions.
• Oversee new employee onboarding to ensure a smooth transition, improve retention and ensure a positive start for new hires.
• Manage the employee offboarding process, including conducting exit interviews, ensuring the return of company assets, and coordinating final pay and benefits.
• Guide managers through the offboarding transition, maintaining compliance with company policies and legal requirements during the offboarding process.

Employee Relations and Support

• Serve as the primary HR advisor for employee questions, concerns, and issues, exercising independent judgment to ensure prompt and effective resolution.
• Develop and lead engagement and recognition programs to foster a positive environment.

Performance Management

• Guide managers through the performance review process, including goal setting, employee feedback, and performance improvement plans.
• Advise managers on performance-related issues and documentation, fostering an environment of accountability and growth.

Benefits Administration

• Oversee and implement employee benefits programs, including enrollments, changes, and terminations, and educate employees on benefit offerings.
• Collaborate with benefits providers to ensure timely and accurate benefits administration.

Compliance and Policy Management

• Ensure compliance with federal, state, and local employment laws and company policies, staying updated on HR-related regulations.
• Develop, maintain and implement HR policies and procedures.

Data Management and Reporting

• Maintain accurate and organized employee records in HR systems, ensuring data integrity and confidentiality.
• Prepare and analyze HR-related reports, such as turnover, attendance, and employee demographics, for informed decision-making.

Employee Development and Training

• Lead employee development initiatives by coordinating training sessions, tracking compliance training, and identifying growth opportunities.
• Implement company-wide HR initiatives to foster professional growth and development.

HR Project Support

• Lead and contribute to HR projects and initiatives that contribute to organizational goals, such as diversity and inclusion efforts, engagement surveys, and process improvements.
• Provide strategic support in other HR functions as required.

SCHEDULE

This position offers a flexible schedule, allowing the HR Generalist to select workdays within Monday through Friday, between 8:00 AM and 5:00 PM. The role requires a commitment of 20-30 hours regularly per week, with specific days and times to be determined based on mutual agreement and business needs.

REQUIRED SKILLS AND KNOWLEDGE

• Comprehensive understanding of HR functions (recruitment, employee relations, benefits, performance management, payroll, compliance) and employment laws.
• Experience with payroll processing and timekeeping systems, ensuring accuracy and policy compliance.
• Excellent written and verbal communication skills to interact effectively at all levels, with strong interpersonal skills for handling sensitive matters professionally.
• Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines with high attention to detail, particularly in payroll and compliance.
• Strong analytical skills to address complex HR issues, with a proactive approach to identifying solutions aligned with company policies.
• Proficiency in HR software, payroll systems (e.g., ADP, Paycom), HRIS platforms, and Microsoft Office, for data management and reporting.
• High level of integrity and commitment to confidentiality, ensuring sensitive information is handled responsibly.
• Flexibility to adapt to changing business needs in a dynamic environment, with resilience in managing challenging situations.
• Service-minded approach, dedicated to providing timely and high-quality HR support to employees and managers.
• Experience with coordinating HR projects, implementing initiatives, conducting training, and driving process improvements.

REQUIRED EDUCATION AND EXPERIENCE

• A bachelor's degree in Human Resources or a related field is required.
• HR certification (e.g., SHRM-CP, PHR) preferred.
• Minimum of 4 years of relevant HR experience, including payroll, employee relations, benefits administration, and compliance responsibilities.
• Proven experience with payroll processing and timekeeping systems, with a strong understanding of payroll practices and labor laws.
• Experience in the hospitality and/or food and beverage industry is highly preferred, providing insight into industry-specific HR practices and regulations.

CERTIFICATES, LICENSES AND REGISTRATIONS

• Valid Driver's License required and proof of driver's liability insurance.
• Professional HR certification preferred.
• Completion of relevant compliance training or certifications related to labor laws, payroll, and workplace safety (e.g., OSHA) preferred.
• Commitment to ongoing professional development and recertification as needed to maintain HR and payroll credentials and stay current with HR regulations.

TRAVEL REQUIREMENTS

Travel is primarily local during the business day. This position may require occasional travel between our two locations in Ventura and Santa Barbara to support HR operations, conduct employee meetings, and provide onsite assistance as needed. Travel frequency will vary based on business needs and can typically be planned in advance. Reliable transportation is required.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.

• Regularly required to sit, talk, hear, observe, type, and use hands to finger, handle, or feel. These actions are essential for performing tasks such as document preparation, employee communication, and operating office equipment.
• Vision abilities necessary for this position include close vision, distance vision, peripheral vision, and the ability to adjust focus, ensuring accurate reading of documents, observing body language during meetings, and using computer screens effectively.
• Ability to stand and walk for extended periods when attending meetings, conducting training sessions, or providing onsite HR support.
• Occasionally required to lift and carry items weighing up to 20 pounds, such as files, office supplies, or equipment, as part of general office and HR responsibilities.
• Proficient use of a computer, keyboard, and other office equipment, involving repetitive hand and wrist motions necessary for efficient data entry and report generation.
• This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, physical requirements and working conditions may change as needed.

SEASONS CATERING IS AN EQUAL OPPORTUNITY EMPLOYER

This job description is not to be considered an offer of employment or a contract for employment. Employment with the company is at-will. This means that we may change the terms and conditions of employment at any time, with or without advance notice or cause. It also means that employees may terminate their employment with the company. All employees must comply with and adhere to our practice policies.

Compensation details: 32-38 Hourly Wage

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