Human Resources Generalist - KIPP Nashville Public Schools

About KIPP Nashville

KIPP Nashville Public Schools is a network of high-performing, free, open enrollment K-12 schools that has been committed to positively affecting student outcomes in Nashville since 2005. KIPP Nashville is part of the acclaimed KIPP Network, which educates 100,000+ students nationwide and supports students from Pre-Kindergarten through college, career and beyond. Through the KIPP Forward program, our team helps students identify their career of highest aspiration and develop the skills and confidence to chase their dreams. KIPP Nashville currently operates 3 elementary schools, 3 middle schools, and 2 high schools and we are excited to open our doors to more schools in 2024 and 2025 in response to strong community demand.

The mission of KIPP Nashville is together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence they need to pursue the paths they choose - college, career and beyond - so they can lead fulfilling lives and build a more just world. Our core values are GROWTH, TEAM, and SHINE. If you share in this belief and values, if you have a proven willingness to do what it takes for students to be their best, if you thrive in an environment that is both collaborative and entrepreneurial, then you are already a KIPPster.

Position Overview:

The Human Resources Generalist will operate with a service-oriented mentality while providing accurate information, timely responses, and facilitating human resource processes for all staff and family members at KIPP Nashville. This role will support different functions in the full life cycle of employment, manage tasks via the Human Resources Information System (HRIS), and perform HR-related data entry where attention to detail is essential. This position will report directly to the Director of Human Resources. 

Key Responsibilities:

Responsibilities of the HR Generalist  include, but are not limited to:

• Provide daily support to staff inquiries using human resource processes and customer services to other departments

• Research issues, draft responses, and communicate effectively; escalate when necessary

• Operate with a solutions-oriented approach

• Effectively manage time and projects

• Promote the use of HR systems, policies, and procedures

• Accurately complete employment and experience verifications 

• Perform other duties and responsibilities as assigned

Employee On-boarding and Off-boarding 

• Collaborate and communicate effectively with leaders at the assigned location to support a positive employee experience

• Manage various processes, including but not limited to, partnering with key stakeholders to execute an onboarding and offboarding plan, updating communication documents and tasks for school leaders and new hires, managing the receipt/completion of required items (i.e. I-9 Forms, background checks, etc.) and status updates for district requirements. 

• Attend and provide support during new hire orientation/training

• Effectively complete HR procedures to assist staff during onboarding/offboarding

HRIS and Data Management: 

• Utilize our HRIS to support staff in different phases of the employment life cycle including, but not limited to, adding/removing staff promptly, organizing HR records, customizing, and submitting various employee reports for key stakeholders, managing workflow requests and updating employee status changes

• Stay informed of system updates within each HRIS and how they can improve HR processes 

• Collaborate with key stakeholders to identify system enhancements and recommend solutions to improve system functionality

• Manage various HRIS user accounts, access levels, and missing components

• Conduct internal audits regularly to ensure the accuracy of data inputs and staff updates

• Follow best practices to ensure data privacy and employee confidentiality are maintained

Benefits, Compensation, and Payroll Administration

• Assist key stakeholders with company policies related to benefits and time off, including managing LOAs, FMLAs, short-term disability, and ADA requests according to federal and state laws

• Monitor and process employee changes promptly including but not limited to retirement eligibility, life events, enrollments, proactively communicating with school leaders and staff during open enrollment

• Partner with other departments and vendors to ensure payroll accuracy including but not limited to responding to inquiries, tracking approved changes, reconciling payroll, and resolving payroll-related issues

• Reconcile invoices, process bulk changes and key data imports 

• Manage ongoing partnerships with external stakeholders 

Compliance and Reporting 

• Submit timely and accurate personnel reports to the Local Education Agency (LEA) as necessary 

• Complete federal and state compliance reports as required (i.e. DOL, ACA, etc). 

• Acquire the knowledge to provide accountability for key stakeholders in obtaining and maintaining their TN Teaching License based on state guidelines

• Manage employee certification status or changes in the applicable systems

Required Qualifications:

• Bachelor’s Degree required (Human Resources, Business Management, or related field). 

• 2-4 years of experience in Human Resources is required

• Strong business acumen and interpersonal skills

• An ability to work effectively in a fast-paced environment, manage multiple responsibilities, and meet deadlines

• Meticulous attention to detail

• Proficient in Microsoft Word, Excel, and Google Drive

• Strong written and verbal communication skills

• Prior Data/HR Analytics experience is a plus

• Demonstrated passion for the mission, vision, and values of KIPP Nashville; comfort and willingness to actively participate in the KIPP Nashville community

Our comprehensive compensation package includes life insurance and long-term disability coverage provided by KIPP Nashville, voluntary medical and dental plans, in addition to retirement benefits and an annual salary increase. To establish equitable salary practices, the compensation package is derived from the regional KIPP Nashville Public Schools pay scale. This position is exempt and will follow a 12-month schedule.

Please contact recruiting@kippnashville.org with any questions.

KIPP Nashville is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, gender, sexual preference, national or ethnic origin, age, disability, pregnancy, or veteran status.

All your information will be kept confidential according to EEO guidelines.