Human Resources Generalist III - Student Health Care Center (CHFM) (534102) - University of Florida

Human Resources Generalist III

The HR Generalist III position at the University of Florida’s College of Medicine, Student Health Care Center (SHCC), is vital for managing HR functions in a complex healthcare environment. The HR Generalist III oversees personnel management, supervises HR staff, and ensures compliance with policies and procedures. This position involves collaboration with SHCC leadership, the Department of Community Health and Family Medicine (CHFM), and UFHR representatives to maintain high standards in HR service delivery.

Personnel Management and Administration:

• Maintain SHCC HR tracking logs, organizational charts, and personnel files.
• Develop and update HR standards of practice and resource documents.
• Oversee position updates, including reclassifications, pay increases, and FTE changes.
• Manage employee separations, leave cash-outs, and offboarding processes.
• Review, process, and oversee electronic personnel transactions (ePAFs).
• Manage payroll activities, including exception corrections, leave entry oversight, time approval, and verification of compensation entries.
• Ensure compliance with university policies and serve as a resource for personnel and HR-related issues.
• Oversee immigration paperwork for the hiring and retention of immigrant employees.
• Manage recruitment approvals and assist hiring managers in writing job descriptions.
• Facilitate the hiring process, including license renewals and onboarding coordination.

 Supervision:

• Supervise SHCC HR staff, providing guidance, cross-training, and empowerment.
• Ensure adherence to departmental norms, policies, and procedures.
• Oversee all HR functions, including recruitment, onboarding, termination processes, and payroll.
• Hold regular meetings with HR staff to manage workload and ensure timely completion of projects.
• Act as a liaison between SHCC and CHFM leadership to align priorities and expectations.

Credentialing and Access Management:

• Manage credentialing processes in collaboration with the Credentialing Office.
• Serve as SHCC’s Department Security Administrator (DSA), handling security role assignments, required training, and annual recertifications.
• Oversee access to SHCC shared resources and terminate access when necessary.

Administrative and Employee Relations Management:

• Address employee relations issues, liaising between supervisors, leadership, and UFHR.
• Advise faculty, staff, and administrators on university policies and procedures.
• Develop onboarding tools and training for SHCC administrators and supervisors.
• Communicate critical HR-related updates to all SHCC employees, ensuring timely dissemination of information.
• Manage SHCC HR shared resources and provide administrative support as needed.

This role is crucial to maintaining efficient and compliant HR operations at SHCC, fostering a supportive environment for employees and leadership.

About the SHCC:

The mission of the SHCC is to help every student achieve optimal health in pursuing personal and academic success.

Our Vision is to be the preferred healthcare provider for University of Florida students as a nationally recognized leader in the collegiate health specialty.

The SHCC is fully accredited by the AAAHC and is located in a brand new state-of-the-art WELL certified building on UF’s campus. Medical services offered at the SHCC include primary care, sports medicine, urgent care, gynecology, psychiatry, allergy/immunization clinic, and travel medicine. Radiology, pharmacy, lab, and physical therapy are also on site. If you are a passionate and compassionate physician committed to student well-being, we invite you to apply and be a vital part of our team dedicated to fostering a campus environment that promotes physical and mental health.

About the University of Florida:

UF ranks among America’s top 4 best public universities by Forbes in 2024 and has a student enrollment of approximately 55,000. Located in Gainesville since 1906, The University of Florida has 16 colleges, a major academic health center, a top-ranked undergraduate online program and, in keeping with its land-grant mission, one of the nation’s most comprehensive agriculture and natural resources programs and 21 NCAA Division 1 varsity teams competing within the Southeastern Conference. All are based at the University’s 2,000-acre campus, joining its historic red-brick core with advanced facilities and preserved natural areas and connecting to adjacent innovation, commercial and residential districts. UF has a $5 billion annual budget and more than 140 mission-focused units across the state of Florida. It is the Sunshine State’s only member of the Association of American Universities comprising the nation’s 60 leading public and private research universities. More than 51,000 students have applied as freshmen for the 2021-22 academic year-a new record.

Several qualities distinguish UF among today’s leading public research universities. The first is its highly comprehensive range of colleges on a single campus, facilitating interdisciplinary collaboration. The second is its unwavering support from the state of Florida, which has endorsed UF’s drive to become one of the nation’s very best public research universities- supporting those efforts since 2013 with hundreds of millions of dollars in additional funding to grow its faculty ranks by 500 members. UF’s third exceptional quality is its dynamism. Like Florida, the nation’s third-largest state and among the fastest-growing, UF continues to undergo rapid transformation as it pursues the overarching aspiration to be "a premier university that the state, nation and world look to for leadership.” https://med.ufl.edu/.

The University of Florida provides broad and comprehensive benefits programs for more information on the Faculty Benefits please click here: https://benefits.hr.ufl.edu/

 About Gainesville, Florida:

Gainesville (http://cityofgainesville.org) is home to Florida's largest and oldest university and serves as one of the state's centers of education, medicine, cultural events and athletics. Gainesville is also the largest city in Alachua County and is the county seat, with approximately 350,000 residents county-wide. The city provides a full range of municipal services, including cultural and nature services and necessary administrative services to support these activities. Additionally, the city owns a regional transit system, a regional airport, and a 72-par championship golf course. Known for its preservation of historic buildings and the beauty of its natural surroundings, Gainesville's numerous parks, museums and lakes provide entertainment to thousands of visitors. Because of its beautiful landscape and urban "forest," Gainesville is one of the most attractive cities in Florida. It is a hidden gem in North Central Florida that is within a couple hours to major cities such as Orlando, Jacksonville, and Tampa. We are in a central location to both the Gulf of Mexico and the Atlantic Ocean, providing easy access within a day’s drive to beaches, nature preserves, and water-based activities. We have warm weather much of the year, allowing for outdoor activities almost year-round. Due to the diverse atmosphere generated by The University of Florida and UF Health Shands who are the leading employers in Gainesville, Gainesville is also a wonderful place to raise a family. For more information about Gainesville, FL please go to: The Guide to Greater Gainesville and Explore Gainesville in 60 seconds.

The starting salary range is $70,000 - $80,000 annually, commensurate with experience.

A bachelor’s degree in an appropriate area of specialization or an equivalent combination of education and experience.

• Knowledge of University of Florida policies, procedures, and systems, including Personnel/Payroll and PeopleSoft.
• Proficiency in Microsoft Excel and ability to utilize online resources effectively.
• Strong verbal and written communication skills, including the ability to adjust communication style based on the audience.
• Proven ability to prioritize tasks and manage multiple priorities while maintaining effective relationships.
• Analytical thinking and decision-making skills for effective problem-solving.
• Organized self-starter with the ability to complete tasks independently.

• For your application for this position to be considered complete, you must upload a resume and a cover letter
• Must have reliable transportation and be able to transport himself/herself to work, meetings, and training as needed
• Be available to attend occasional 7:00 am meetings
• This position consists of predominately computer work, so you must be able to sit for extended periods of time.

The application must be submitted by 11:55 p.m. (ET) of the posting end date.