Human Resources Generalist III - Inogen

Job Summary:

The Human Resources Generalist supports several critical human resources functions, including employee/labor relations, health and safety, compensation, reward and recognition, and administration of HR systems and associate records. The HR Generalist facilitates and communicates HR policies and programs and ensures labor law, regulatory, and SOX compliance. As the subject matter expert, the Generalist serves as the main point of contact for HR-related inquiries, ensuring effective and timely communication with all areas of the business.

Responsibilities (Specific tasks, duties, essential functions of the job)  

Human Resources Generalist I

• Provides support and partnership to all business units and works closely with the HR Business Partners and HR COE leads.
• Serves as main point of contact for HR-related inquiries and requests.
• Administers various human resources procedures and assists in the development and implementation of policies, including the employee handbook and other internal procedures.
• Supports workforce administration processes and data input in the HRIS, such as terminations, transfers, management assignment changes, and updates to personal data.
• Delivers, and maintains associate onboarding and offboarding activities, including leading weekly new hire orientation.
• Assists with job description review and market pricing activities.
• Maintains compliance with federal, state, and local employment laws, regulations, and recommended best practices; reviews policies and practices to maintain compliance.
• Oversees annual filing requirements including affirmative action program, EEO-1 reporting, and maintenance of other required records, reports, and logs to conform to EEO regulations.
• Processes centralized employment requests including, but not limited to unemployment claims, correspondence notices, employment verifications, and language assessments.
• Assists with administering the company reward and recognition program.
• Maintains regular and punctual attendance.
• Complies with all company policies and procedures.
• Assists with any other duties as assigned.

Human Resources Generalist II

In addition to items listed for Human Resources Generalist I, a Human Resources Generalist II may also be responsible for the following:

• Recommends new approaches, policies, and procedures to effect continual improvements in efficiency of department and services performed.
• Conducts employee relations investigations and exit interviewing in conjunction with HR Business Partner and other functional leaders.
• Assists in updating department SOX narratives and provides support for internal and external audits.
• Serves as main point of contact for the implementation, maintenance, and evaluation of the HRIS System.
• Oversees market pricing and job slotting within compensation tool and maintains job/position code databases within the HRIS.
• Coordinates company reward and recognition program, including system maintenance, program initiatives, and communications.
• Administers company’s Workers Compensation Program, including claims support, associate communications, and vendor management.

Human Resources Generalist III

In addition to the items listed for Human Resources Generalist I & II, a Human Resources Generalist III may also be responsible for the following:

• Oversee vendors that provide supplemental HR processes and services and may evaluate vendor partnerships and agreements as needed.
• Responsible for updating and maintaining department SOX narratives and SOP documents for internal/external audits, identifying corrective actions as needed.
• Provide advanced reporting and analytical support regarding compensation and pay equity trends.
• Supports escalation of sensitive or complex employment-related matters and investigations that require additional review and/or coordination with the Legal team or outside counsel.
• Works autonomously to support HR functions and may assume a lead role for those working in the Generalist I & II roles.

Knowledge, Skills, and Abilities

• Must have strong work ethic and commitment to quality, efficiency, and ownership of projects.
• Considerable knowledge of human resources principles and practices, including general understanding of employment laws and regulations.
• Ability to multi-task and work effectively in a fast-paced environment.
• Must have strong attention to detail and a high level of organizational skills.
• Strong customer service and the ability to effectively interface with different departments and levels within the company.
• High level of integrity and discretion to effectively handle confidential information and situations with sound judgment and tact.

Qualifications (Experience and Education)

  Level I HR Generalist I

• Bachelors’ degree in business with an emphasis in Human Resources, Organization Behavior, Industrial Psychology, or related field, required.
• 1-3 years of Human Resources experience in a corporate and/or manufacturing operations environment, required.
• Advanced knowledge/proficiency in Microsoft Office and HR systems, required.
• Professional in Human Resources (PHR) Certification, preferred.
• A combination of training, education and experience that is equivalent to the qualifications listed above and provides the required knowledge, skills, and abilities.

Level II HR Generalist II

• Bachelors’ degree in business with an emphasis in Human Resources, Organization Behavior, Industrial Psychology, or related field, required.
• 3-5 years of Human Resources experience in a corporate and/or manufacturing operations environment, required.
• Advanced knowledge/proficiency in Microsoft Office and HR systems, required.
• Professional in Human Resources (PHR) Certification, preferred.
• A combination of training, education and experience that is equivalent to the qualifications listed above and provides the required knowledge, skills, and abilities.

Level III HR Generalist III  

• Bachelors’ degree in business with an emphasis in Human Resources, Organization Behavior, Industrial Psychology, or related field, required.
• 5+ years of Human Resources experience in a corporate and/or manufacturing operations environment, required.
• Advanced knowledge/proficiency in Microsoft Office and HR systems, required.
• Professional in Human Resources (PHR) Certification, preferred.
• A combination of training, education and experience that is equivalent to the qualifications listed above and provides the required knowledge, skills, and abilities.