Human Resources Generalist II or III - University of Florida

Human Resources Generalist II or III

The College of Public Health and Health Professions (PHHP) is recruiting for one position that will be hired at the Human Resources Generalist II (HRGen2) or Human Resources Generalist III (HRGen3) level. This position, reporting to the Director of Human Resources, will provide direct and indirect HR guidance and support to the college’s departments and programs.

For the HRGen2: This position will be the primary point of contact and provide HR guidance to its assigned departments (quantity 3) within PHHP for all salary plans including Faculty, TEAMS, Postdoctoral Associates, OPS faculty and staff, Student Assistants including Federal Work Study, Graduate Assistants, Interns and Courtesy. Additionally, this position will work in tandem with the other HRGen2(s) and will serve as backup in times of absence or during periods of heavy workload.

For the HRGen3:   This position will be expected to serve as the HR liaison for two departments and the Office of the Dean, where it will have the dual role of HR department administrator and HR college level 1 approver. As such, for the Dean’s Office, this position will have a direct role initiating, managing, and performing HR actions including recruitment and retention, onboarding/offboarding activities, employee relations concerns, and other HR activities rather than serving only (or primarily) as an advisor/approver.  This position will have his/her own assignment but is also expected to serve as back-up to the HR Director and as Team Lead to the College’s HR team which includes two Human Resource Generalist II(s). As such, a high degree of professionalism as well as a high level of expertise in all human resources activities is essential.

These duties/responsibilities apply to both the HRGen2 and HRGen3 level: 

HR Recruitment and Hiring Manager
Responsible for providing guidance and serving as Level 1 approver for all recruitments including posting, letters of offer, hires, and distributions. Guidance may include posting requirements, recruitment questions, interviewing process, veteran’s preference rules, foreign national requirements, background screenings, health assessments, work permits, reference checks, ad placements, search committee requirements, timelines, etc. Responsible for reviewing and approving all applicable letters of offer and/or appointment prior to issuance. Review all HR paperwork for completion and correctness prior to uploading in PeopleSoft, UF’s Human Resources management system. Confirm all recruitments advertised through UF’s posting systems are dispensed appropriately.

HR-related responsibilities
In conjunction with the Director of Human Resources, will serve as Level 1 reviewer and approver for reclassifications, special pay increases (SPI’s), FTE changes, administrative supplements, additional pays, position description updates, supervisor changes, leaves of absence, terminations and leave cash outs. This may entail providing salary analytics, reviewing paperwork, comparing data with others in same/similar positions, processing FMLA paperwork, and advising departments related to these changes, as appropriate.

Process new Nepotism agreements, Disclosure of Outside Activity forms (for applicable salary plans), and HR-600’s for assigned departments, including ensuring forms submitted by departments are complete and accurate. Secure appropriate higher-level signatures/approvals. Track to ensure renewals are pre-approved timely.

Engage in Employee Relations (ER) conversations with department HR personnel, college employees, and/or UFHR ER partners, in conjunction with the Director of Human Resources, as needed and requested.

Relationship Building
As Level 1 College HR, it is incumbent on these positions to build a relationship of trust and collegiality with our department HR colleagues. Foster an open line of communication with assigned departments. Initiate and maintain regular meetings to strengthen relationships. Provide guidance and training in various HR functions as needed and requested. Serve as back-up to departments when HR positions may be vacant to assist with timely HR needs, including but not limited to completing new hire paperwork or processing terminations. Ensure that departments are kept abreast regarding Human Resources topics to include training all departmental HR representatives on updated policies, formats, and guidelines, as assigned by the Director of Human Resources.

Attend monthly UFHR Forum meeting via Livestream. Serve as key participant and speaker at monthly PHHP HR workshops. 

This position will also be the point person for the Graduate Assistant (GA) appointments within the College. The level of management, oversight and coordination for this role will be determined by the level of hire.

Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

• Previous Human Resources experience, particularly with the University of Florida, strongly preferred.
• Ability to work independently with significant self-motivation essential.  
• Strong customer service and multi-tasking skills.
• Effective organization and communication skills.
• Excellent computer skills, including MS Office Suite, DropBox, and DocuSign.
• Knowledge of PeopleSoft HR processes.

Additionally, for the HRGen3, SHRM Certified Professional (SHRM-CP), SHRM Senior Certified Professional (SHRM-SCP), HRCI Professional in Human Resources (PHR), or HRCI Senior Professional in Human Resources (SPHR) preferred.

Interested applicants should upload your cover letter, resume, and list of professional references.  

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This is a time-limited position.

This position may offer flexible work arrangements such as hybrid/remote work locations and/or schedules that fall outside of the unit’s normal business hours. This position is not fully remote and will require a campus presence of at least 3 days every week.

If an accommodation is needed to apply for this position, please call 352/392-2477 or the Florida Relay System at 800/955-8771 (TDD). Hiring is contingent upon eligibility to work in the U.S. Searches are conducted in accordance with Florida’s Sunshine Law.