Human Resources Executive Administrative Assistant II - County of San Bernardino
San Bernardino, CA
About the Job
Apply by 5:00PM on Friday, July 5, 2024 for priority consideration
San Bernardino County is recruiting for a Human Resources Executive Administrative Assistant (HR EAA) II, to perform a variety of critical administrative and secretarial tasks in support to an HR Assistant Director (AD). HR EAA’s will maintain professionalism and strict confidentiality with all materials and exercise a high level of discretion when interfacing with all aspects of the role and will represent the County in a positive light through great follow-through skills and sound judgment. Incumbents will work in a fast-paced environment which requires multi-tasking, great attention to detail and excellent executive level customer service skills.
HR EAA’s will serve as an HR liaison with external stakeholders, organize and coordinate executive outreach and external relation efforts on behalf of the HR AD, and oversee special projects. To facilitate the coordination of information exchange, the HR EAA will work with all other HR EAA’s. The HR EAA should be creative and enjoy working within a teamwork environment.
HR EAA’s will serve as an HR liaison with external stakeholders, organize and coordinate executive outreach and external relation efforts on behalf of the HR AD, and oversee special projects. To facilitate the coordination of information exchange, the HR EAA will work with all other HR EAA’s. The HR EAA should be creative and enjoy working within a teamwork environment.
Key responsibilities will include:
- Composing written correspondence, reports and budget justifications; writing summaries of articles, producing high-level summaries of various legislation, research findings, and recommend actions.
- Facilitates day-to-day office activities including typing letters, reports, agenda items, numerical and technical material from notes, drafts, shorthand or recorded dictation.
- Serves as liaison between supervisor, officials and the public in situations requiring tact and judgment.
- Actively supports in division budget tracking, coordinates the submission of budget-related items. Managing daily budgets: ensuring that prompt attention is given to reimbursement requests, purchasing requests and other division needs.
- Screen mail, calls and visitors to determine the nature and urgency of the contact; answers inquiries requiring the interpretation and application of departmental policies and procedures.
- Schedules meetings and conferences; prepares materials and agenda; may represent supervisor at meetings. Keeps supervisor's calendar; schedules appointments and makes travel arrangements.
- Reviews and makes recommendations regarding office methods, policies and procedures; devises forms.
- Assists with various projects which includes researching, compiling, arranging and computing data.
- Trains office staff in office practices, use of specialized equipment, word processing, etc.
- May direct or coordinate the activities of a clerical support unit.
CONDITIONS OF EMPLOYMENT
Pre-Employment Process: Prior to appointment, applicants must pass a background investigation which includes verification of employment history and education, fingerprinting, physical exam, and drug screening.
Visa Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future.Work Environment: Incumbents must operate with a high level of confidentiality and discretion when performing job duties.
Job Type: Full-time
Location: San Bernardino, California
Agency: Human Resources
Source : County of San Bernardino