Human Resources Coordinator - Brailsford and Dunlavey

Brailsford and Dunlavey is seeking a highly skilled Human Resources Coordinator to join our growing team in Washington, DC! Are you someone who prides themselves on being disciplined, resourceful, and detail-oriented? Are you driven by intellectual curiosity and pursuing a more challenging and rewarding career path? Do you desire to work in a collaborative, high-performance environment with leadership committed to fostering a culture of diversity and inclusion? If these qualities align with your values, B&D is the place for you!

Achieve a work-life balance with our hybrid work arrangement. The candidate in this role would be expected to work in our Washington, DC office at least one day per week.

Position Purpose

The Human Resources Coordinator will work closely with other HR team members to coordinate day-to-day responsibilities. Areas of focus include but are not limited to onboarding and orientations, recruitment & selection, compliance, employee morale, and human resources information system (HRIS) administration. The coordinator will proactively support the HR Team with day-to-day tasks.

Position Responsibilities

Coordinate onboarding programs for B&D:

• Coordinate all first-day orientations for new hires and provide schedules to new hires before employees' start date.
• Work with Marketing and IT to ensure new hires are added to the Intranet and the B&D website.
• Order business cards and mail new hire supplies/gifts.
• Review HR Mailbox.
• Schedule 90-day performance reviews for all new hires.
• Work with functional departments to prepare slides for semi-monthly staff meetings.

Support the recruitment and selection process:

• Post B&D job listings with various professional and university job boards.
• Develop and sustain relationships with diverse professional organizations and universities nationwide.
• Assist the recruiter in reviewing resumes and applications.
• Coordinate interview logistics, including candidate correspondence, scheduling, travel arrangements, etc.
• Manage a pipeline of qualified candidates.
• Review and verify completed background checks and degree transcripts for new hires.

Assist with federal and state compliance regulations:

• Review I-9 or E-Verify discrepancies in ClearCompany and HireRight Simplifi-9
• Send out annual anti-harassment training.
• Assist with maintaining up-to-date personnel files that follow federal and state guidelines.
• Assist HR Manager in benefits compliance audits.
• Ensure that compliance posters are ordered and displayed in all B&D offices.
• Order and distribute safety gear as needed.

Assist with administrating the human resources information system (HRIS) and talent management portal:

• Utilize ClearCompany to track applicants, conduct interviews, and communicate all recruitment communications.
• Maintain ADP's main home page, which is viewable to employees, ensuring all information and resources remain current.
• Post regular updates to staff regarding important HR information.
• Run employee reports as needed.

Assists with benefits administration:

• Pull and organize monthly transit reports for the payroll manager.
• Assist HR Manager with year-round 401(k) administration activities.

Support employee morale initiatives:

• Track and organize employee gifts for major life events and work anniversaries.
• Work closely with the HR team to develop new ways to support employee morale and wellness.

Assist with storage and organization of team documents:

• Regularly check job descriptions to ensure the most up-to-date descriptions are available to employees.
• Work with IT to ensure the HR page on our intranet contains up-to-date information.
• Maintain physical employee files in the office.

Perform additional duties as needed, which include, but are not limited to:

• Respond to written employment verification requests.
• Maintain inventory of new hire gifts, company-branded items, business cards, etc., and place orders as needed.
• Assist with special requests and projects as needed.

Position Requirements

• A bachelor’s degree in business administration, management, human resources, sociology, psychology, or a related field.
• 1-2 years of professional experience in human resources.
• Experience in a staffing agency setting or within a talent acquisition or corporate recruiting department is highly preferred.
• Some knowledge of HR theories and best practices in recruitment, employee relations, employment law compliance, and benefits administration.
• Proficiency with Microsoft Office Suite, HRIS applications, and other relevant computer software (i.e., knowledge databases, applicant tracking systems, etc.).
• Highly adaptable to a dynamic and evolving environment.
• Analytical and critical thinking skills.
• Ambitious and self-motivated.
• Effective decision-making and problem-solving skills.
• Excellent interpersonal skills
• Collaborative teamwork abilities.
• Demonstrated awareness and respect for diversity.
• Unwavering integrity.
• Long-term focus and goal orientated.
• Meticulous attention to detail
• Proficient multitasking capabilities
• Strong written and verbal communication skills.

Why work with us?

We lead the planning, development, and management of the places that shape and strengthen our communities. At B&D, you can make a meaningful impact on the communities around you while advancing your career. We strongly believe that for you to invest your career in us, we must also invest in YOU. That's why B&D offers a comprehensive benefits package that includes 100% company-paid medical, prescription, and dental insurance premiums for employees and their children. Our benefits package includes vision insurance, company-paid contribution to 401(K), paid time off, employee assistant programs, cell phone reimbursement, and much more! At B&D, we also prioritize growth opportunities, diversity and inclusion, mentorship programs, and work/life balance. Does it get better than this? We don't think so, and if you agree, we encourage you to apply with us today. We are excited to meet you.

This role's base annual salary range is currently $60,000-65,000. Pay scales are determined by role, level, location, and alignment with market data. Individual pay is determined through interviews and an assessment of several factors that are unique to each candidate, including but not limited to job-related skills, relevant education and experience, certifications, abilities of the candidate, and pay relative to other team members.

Brailsford & Dunlavey is committed to providing a diverse and inclusive work environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

B&D participates in E-verify