Human Resources Coordinator - DOCUmation, Inc.

Human Resources Coordinator

Department: Admin
Reports To: Human Resources Manager
Salary grade: DOE
FLSA Status: Full Time / Non-Exempt / Hourly
Location: San Antonio

Description

As the Human Resources Coordinator, you will play a pivotal role in supporting the Human Resources department by managing various administrative tasks, including payroll and benefits administration, managing the HR inbox, and assisting with event planning. Additionally, you will contribute to employee development initiatives by assisting in the creation and facilitation of training programs aimed at enhancing skills and fostering professional growth within the organization.

Responsibilities

• Process semi-monthly payroll accurately and timely under guidance of the HR Manager.
• Aid employees with payroll-related inquiries and resolve any discrepancies promptly.
• Coordinate and administer employee benefits programs, including health and retirement benefits.
• Manage the HR inbox efficiently, promptly responding to inquiries and forwarding messages to the appropriate personnel.
• Assist the HR Manager in planning and organizing company events, such as team-building activities, holiday parties, and recognition ceremonies.
• Collaborate with HR Manager and department heads to identify training needs and develop relevant programs.
• Assist in creating training materials, presentations, and resources tailored to employee development objectives.
• Guide new hires through the onboarding process, ensuring a seamless transition into the organization, and assist with offboarding procedures for departing employees.
• Assist the HR Manager with employee relations matters, fostering positive working relationships and addressing concerns or conflicts in accordance with company policies and legal regulations.

Experience & Required Skills

• Prior experience in payroll administration and benefits coordination, preferred.
• Strong organizational and time-management skills, with the ability to multitask and prioritize tasks effectively.
• Familiarity with Microsoft Office Suite products, including Excel.
• Excellent communication and interpersonal skills.
• Proficiency in HRIS software, UKG experience preferred.

Education & Certification

• Associates degree in Human Resources, Business Administration, or related field, preferred
• SHRM-CP or PHR, preferred.

Physical Requirements

• Ability to sit for extended periods of time
• Ability to occasionally stand, stoop, bend, and kneel
• Manual dexterity to use hands and fingers to handle, control computer and telephone keyboard
• Visual acuity to read printed and electronic documents
• Ability to regularly speak clearly so listeners can understand
• Ability to understand the speech of others
• Occasionally lift 10-30 pounds

Special Requirements

•  None.

Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice to meet the needs of the organization.