Human Resources Coordinator at City of Moline

Human Resources Coordinator

Application Deadline: Monday, May 20, 2024, at 5:00 p.m.

Hours: Monday – Friday, 8:00 a.m. – 5:00 p.m.

Pay Range: $29.6410 – $42.9794 Hourly / $61,653.28 – $89,397.15 Annually

Characteristics of the Job

Under the supervision of the Human Resources Director, performs advanced administrative support duties in all areas of human resources; prepares and handles legal and highly confidential information including confidential information related to collective bargaining and claims against the City; performs budgeting, bookkeeping, payroll and office duties; and otherwise relieves officials of administrative and business detail.

Examples of Duties  

• Provide administrative support to the Human Resources Department in support of departmental goals.
• Compile and analyze data and trends related to human resources activities to increase efficiency of divisional operations.
• Assist in the coordination of department and City-wide training.
• Maintain confidential personnel, medical and legal files in strict accordance with established procedures, policies, regulations and laws.
• Issue key fobs and City identification cards to employees and maintain driver license records. 
• Prepare and enter Human Resources budget data and payroll information.
• Administer employee compensation and process changes to employee records in payroll software in conformance with City policy, labor agreements and applicable laws and regulations.
• Update policies, procedures, guidelines and manuals.
• Process invoices for payment and oversee the use of purchasing cards for Human Resources.
• Assist in the recruitment process and help applicants and employees with the City’s online application software. 
• Design, compile and format important, detailed, confidential and complex reports.
• Assist with large projects, programs and events.
• Prepare and maintain grievance files and database and schedule grievance hearings.
• Assist in conducting and completing wage and benefit surveys.
• Respond to employment verification requests.
• Draft city council resolutions, ordinances and agenda item descriptions.
• Maintain Human Resources webpage updating pertinent information and forms and oversee social media accounts. 
• Maintain and account for department office supplies.
• Other duties may be assigned.

Training and Experience

Bachelor’s degree from an accredited college or university with concentration in business or personnel administration or associate’s degree or equivalent from a two-year college or technical school and two years related experience; or equivalent combination of training and experience that provides the required knowledge, skills and abilities.

Knowledge, Skills and Abilities

Working knowledge of acceptable practices in human resources; knowledge of employee and labor relations, hiring practices, event and training coordination, general office practices and procedures, and the laws and regulations that impact the work performed.

Excellent skill in public, employee and labor relations and in maintaining effective working relationships; advanced skill in using Microsoft Outlook, Word, and Excel software; using mainframe payroll systems – Central Square preferred; organizing, completing and reporting on projects; skill in multitasking; composing clear, concise and informative correspondence; using Microsoft Access and PowerPoint software; operating report generator software – COGNOS preferred; proofreading; performing data entry with a high degree of accuracy.

Ability to maintain absolute confidentiality of the materials and situations encountered on the job; communicate effectively both verbally and in writing; define problems, collect data, establish facts and draw valid conclusions; solve problems involving several variables where only limited standardization exists; respond effectively to inquiries and complaints; conduct surveys; assist with labor negotiation preparations; calculate fractions, decimals and percentages; understand, carry out, explain and interpret established policies, procedures and regulations; interpret a variety of instructions in written, oral, picture or schedule form; and perform routine budgeting, bookkeeping and office duties.

Certificates, Licenses, Registrations

• Valid Illinois driver’s license or equivalent.
• Notary Public within sixty (60) days of hire

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear and occasionally required to stand, walk and lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision and ability to adjust focus.  The noise level in the work environment is usually quiet.

Residency Requirement

Non-union employees shall live within a 20-mile radius from the City's Emergency Center, located at 1630 8th Avenue in Moline, within 1 year of hire.