Human Resources Coordinator - Gift of Hope

Gift of Hope is proud to serve as the federally designated not-for-profit organ procurement organization (OPO) that coordinates organ and tissue donation and provides compassionate service to families of donors in the northern three-quarters of Illinois and northwest Indiana.

Since our inception in 1986, we have coordinated donations that have saved the lives of more than 23,000 organ transplant recipients, and improved the lives of hundreds of thousands of tissue transplant recipients. As one of 58 organ procurement organizations that make up the nation’s organ donation system, we work with 183 hospitals in our donation service area.

Summary

Provides assistance with various administrative functions for Human Resources, which includes, maintaining employee files, HRIS data entry, and other projects as assigned.

Compensation Range for this position: $28.00 - $32.00 per hour

Our Benefits

In addition to competitive salaries, we offer a comprehensive benefits package:

• Medical, dental, vision, disability and life insurance options for full-time employees
• Generous Paid Time Off (PTO) plan
• 403(b) retirement plan with company match
• Tuition Reimbursement up to the IRS-allowed maximum
• Personalized learning and educational development opportunities
• Monthly cell phone and internet stipends
• Paid Parental Leave
• Annual Employer-funded Lifestyle Spending Accounts to support wellness needs
• Support and counseling for personal, work financial or family needs through our Employee Assistance Program (EAP) and our partnership with Critical Incident Stress Consultants (CISC)

This job requires you to reside in the greater Chicagoland area. This is a Hybrid position with some in-office requirements.

Essential Functions

The following essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation.

• Advance Gift of Hope's mission, vision and core values:  providing compassionate service, contributing to outstanding teams and engaging as one of our passionate people committed to a positive culture that embraces diversity, equity, inclusion and belonging. Adhere to all policies and procedures in carrying out the responsibilities of this position
• Create and maintain current and former employee personnel, medical and benefit files; ensuring that all information is complete, accurate and up to date
• Monitor Human Resources email inbox daily and ensure timely response 
• Complete verification of employment requests in a timely manner as needed
• Support payroll processing by updating employee changes in the HRIS and providing paperwork to payroll
• Ensure successful implementation of new hire pre-boarding and onboarding processes
• Coordinate and manage new hire orientation including scheduling room logistics, communication to teams involved, preparation of materials, and processing of new hire paperwork
• Manage fit-test coordination, scrub allowance letters, Lands’ End vouchers, as needed
• Prepare hotel reservations for new hires as needed and ensure timely communication
• Update new hire orientation master deck presentations as needed; communicate with presenters to ensure format and brand consistency are accurate throughout the presentations
• Complete Forms I-9, verify I-9 documentation, complete E-Verify and maintain I-9 files
• Manage tracking of 90-day checklist for new hires and all transitions in the organization
• Coordinate and manage HR-related office-wide events, e.g., blood drives, biometrics screenings, flu shots/TB testing
• Manage tracking of organizational annual requirements, e.g., Conflict of Interest, Driver’s License, Vehicle Insurance, MVR Report
• Manage service anniversary gift program; send anniversary notifications, order and track gifts, work with payroll on monetary gifts
• Manage job description revisions and annual review/update of job descriptions; format consistency, logo consistency, and utilization of inclusive language tool; submit through document control
• Lead the processing of education assistance applications, employee referrals, and employment verifications
• Perform administrative functions, including, but not limited to, photocopying, scanning and filing, as needed
• Other duties and special projects as assigned

Education and Training Required

The following identifies the minimum education and training required to perform the essential functions of the job.

• High school diploma or GED equivalent required; Associate’s or Bachelor’s degree in Human Resources or other related field preferred

Experience and Skills Required

The following indicates the minimum skills and experience required to perform the essential functions of the job.

• 1+ years’ Human Resources experience 
• Knowledge of federal and state employment law, and regulatory compliance
• Excellent verbal and written communication skills
• Ability to communicate effectively with employees at all levels of the organization
• Position involves exposure to sensitive information, necessitating considerable use of discretion and judgement
• Ability to convey a positive and professional image to employees
• Proficient in Word, Excel, PowerPoint, and Adobe software
• Ability to research and analyze various types of data
• Ability to effectively resolve problems or issues by using judgment that is consistent with policies, procedures, regulations, and past practice
• Ability to operate under tight deadlines and changing priorities
• Highly organized with the ability to pay attention to detail to assure accuracy and completeness of records and data

Physical Demands

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

• Ability to function in a normal office environment
• Ability to file documents at varying height levels
• Ability to lift and move 30 pounds
• Ability to speak to convey information to employees and vendors
• Ability to use personal cell phone for business purposes
• Ability to input employee data and manage department records

Work Environment

The work environment characteristics described here are representative of those that will be encountered by an employee while performing the essential functions of the job.

• Normal office environment
• Remote work as needed

The policy of Gift of Hope Organ and Tissue Donor Network is to promote equal employment opportunity through a positive and continuous program of specific practices designed to ensure the full realization of equal employment opportunity without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, or status as a disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran designated under the Vietnam Era Veterans' Readjustment Assistance Act, as amended (VEVRAA).