Human Resources Coordinator - Sonesta

Job Description Summary The primary responsibility of the Human Resources Coordinator is to support and add value to the Human Resources team and Hotels that services our national company. This high-exposure role provides a wide range of project management and coordination activities that require attention to detail, excellent client service, outstanding organizational skills, professional written and verbal communication, discretion with confidential information, the ability to multi-task in a fast paced business environment and exhibit grace under pressure, sensitivity to working across cultures, and excellent time management. This position contributes to a high-performing team by advancing tasks and projects. Job Description Project Support: Work directly with the HR team to provide administrative and coordination support for HR programs and projects. Programs: Compensation Cycle, Performance Cycle, Employee Engagement Cycle, Conversion Process, Monthly Town Hall meetings, Annual Compliance reporting, Annual Corporate Event. Ensure the HR documents are accurately proofed, labeled, and current. Work with HR Leadership team to maintain defined repository for HR documents, review folders and implement any required changes. Establish and maintain documents with version control practices. Primary point of contact for HR Team systems access for HR related technologies; including set up and removal of all access that includes both location and individuals. HR systems access includes management of market/wage data, unemployment, job postings, LinkedIn, background checks and other HR technologies. Responsible for the management for technology access for HR teams – including on and off boarding of access based on established protocols. Coordinate and support hotel conversion activities to ensure deadlines are met. Complete work accurately, on time and independently. Ensure proper communication with the HR Conversion team occurs throughout the process. Recruiting Support Support to the Corporate Office recruiting process including activities such as: administering assessments, scheduling interviews and reference checks. Monitor and ensure new hire onboarding documents are completed on time. New Hire process coordination, and collaboration with managers and key stakeholders. Prepare monthly new hire announcements for the Corporate office hires. All HR related preparation for new hires; including new hire space set up. Office Support Take ownership for, or act as a major contributor on employee relations activities to support a positive working culture. Facilitate the birthday card program, service award program, corporate giving program, office events, Care Committee member and annual volunteer event. As a member of the Administration Team at Sonesta, partner with other office admins on projects, support of maintain office supplies and kitchen supplies. Work with the Corporate HR Department Leads and Hotel HR Division Leads to support projects and initiatives. Support for Senior HR team to include calendar management, scheduling, expense reports, travel arrangements, meeting support and other administrative duties. Take on other duties as assigned that require research and coordination. Qualifications Bachelor’s degree in Business Administration, HR or related area of study. Previous HR support experience a plus Ambitious, eager, desire to learn, resourcefulness and ability to take initiative are key attributes we are seeking. Advanced computer skills with Word, Excel, PowerPoint, Teams, SharePoint and Outlook calendar management. Publisher or another layout and design program a plus. Excellent verbal, written, and interpersonal communication skills. Ability to prioritize and multi-task in a fast-paced environment, evidence of deadline orientation and time management skills. Ability to exercise sound judgment and discretion especially when priorities may shift and change. Ability to work with others in both direct and indirect reporting relationships. A high level of organization and a thorough attention to detail. Capable of seeing the big picture, acting as a hub of information flow, and able to keep projects moving. Additional Job Information/Anticipated Pay Range Pay range: $28.00 to $33.00 per hour. Base pay offer may vary depending on various factors, including but not limited to job related knowledge, skills and job specific/overall experience. Benefits Sonesta recognizes that benefits play a vital role in helping ensure the health and financial security of employees and their families. We offer a variety of benefits to our employees including: Medical, Dental and Vision Insurance Health Savings Account with Company Match 401(k) Retirement Plan with Company Match Paid Vacation and Sick Days Sonesta Hotel Discounts Educational Assistance Paid Parental Leave Company Paid Life Insurance Company Paid Short Term and Long Term Disability Insurance Various Employee Perks and Discounts Upon submitting your application, please ensure you complete a full application in addition to attaching a resume. Incomplete applications received will not be considered. At Sonesta, we value our team members as individuals who enhance our guests’ experiences with their unique skills and contributions. We actively support professional growth and personal happiness in each of our employees at each of our hotels, resorts, suites and cruise ships. We seek out people who will eagerly partner with us to improve the overall Sonesta experience for our guests, and the overall Sonesta experience for their fellow colleagues. If you are interested in a career in some of the most impressive and beautiful surroundings in the world with generous benefits and perks, we hope you’ll get in touch with us. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.