Human Resources Compliance Specialist - Hybrid location - Aspire Public Schools
Oakland, CA
About the Job
Please note that this is a hybrid full-time position and is required to work at the Home Office in Oakland 3 days per week. Hourly, Band 3 ($27.25-$35.95 based on experience)
About Aspire:
Aspire Public Schools operates a network of high-performing, college preparatory charter schools serving TK-12 scholars in communities across California. Founded in 1998—in an effort to transform the inequitable racial, social, and gender outcomes that our communities persist through—Aspire is one of the largest and most forward-thinking open-enrollment public charter school systems in the nation.
Our purpose is to prepare our scholars for success in college, career, and life. At Aspire, we set a foundation for our scholars to gain knowledge, skills, and power to access and make choices for their families and post-secondary lives. Every day, our community of students, families, teachers, and staff comes together to learn, work, and play in an environment grounded in our values of Bienestar (Well-Being), Culture of Belonging, Community Partnership, Agency & Self-Determination, and Joy.
The Opportunity:
The Employee Services (Human Resources) Compliance Specialist is a critical role who will work closely as an integral part of the Employee Services team to provide support with a specific focus on the day-to-day operations within the Employee Services team. The Specialist will manage a series of compliance support, verification of employment, manage teacher residents, and support legal requests. The job will require a keen eye for detail, be able to multitask several projects and enjoy a fast-paced, team environment.
What You Will Do:
Project Management and Compliance
- Work with the Employee Services team to ensure the teams’ priorities, initiatives, and goals are met.
- Manage, initiate, and drive processing New Teacher Residents full cycle, including sending onboarding, overseeing compliance, and on/off boarding.
- Manage, initiate, and drive SafeSchools manage deployment every year, reporting, compliance, and support with inquiries.
- Collaborate with the Employee Services team to update the MyAspire intranet.
- Manage all aspects of compliance
- TB for existing hires. Ensure that data is being reviewed monthly to ensure that compliance is met, specifically TB expiration.
- Quarterly audits to confirm I-9 verifications are complete for new hires.
- As a custodian of record ensure that subsequent arrests are being reviewed by the Director of Employee Services, Employee Services Managers, and Legal with urgency and timely.
- Maintain the DOJ billing processing and reporting.
- Maintain the DOJ/TB clearances for volunteers and contractors.
- Manage Audits, including generating data and reports.
- Compliance Posters, order, communicate, and distribute the required updates to our schools and regional offices.
- Support the Employee Services Managers with Tuition Reimbursement when needed – entering for processing and communicating with teammates if follow-up is needed.
- Support the Analyst with Onboarding during the summer season or when needed.
- Verification of employment, including loan forgiveness, income requests from lenders, district requests
- EDD – managing EDD files and claims
- Manage, initiate, and drive the process for Reasonable Assurance, working with our school Business Managers, Principals, and Employee Relations.
- Vaccination Records
Customer Service:
- Zendesk: Answers HR emails and routes emails accordingly.
Administrative Support:
- Maintain and support audits of personnel files/payroll files, records, and e-file system for Employee Services and Payroll, including files for Subpoenas and legal claims.
- Invoice Employees returning from Leaves.
What You Will Bring:
Required knowledge, skills & abilities:
- High level of flexibility and professionalism
- Excellent organization, time management, and follow-up skills; high sense of urgency; demonstrated ability to successfully handle multiple tasks concurrently and timely to meet deadlines
- Excellent written and verbal communication skills
- Excellent attention to detail and organization
- Process-oriented and driven
- Excellent analytical skills and can assimilate information quickly
- Ability to think strategically and tactically
- Ability to work both individually and in a team environment
- Working knowledge of Excel, Word, and Outlook
- Outstanding customer service skills
- Excellent communication and organizational skills
- Ability to be proactive and take initiative within their work
- Proficient in Microsoft Office Tools, specifically Outlook, PowerPoint, Word, Excel, and OneNote
- Proficient in Google Workspace, specifically Drive, Docs, Sheets, and Slides
- Demonstrate knowledge of and support, Aspire Public Schools' mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior
- Perform other related duties as required and assigned
Minimum educational level:
- High School Diploma or equivalent job skills
Experience required:
- Minimum 2 years of related experience in a fast-paced environment
- Experience working in a K-12 school environment preferred
Physical requirements:
- Stand, walk or bend over, kneel, crouch, reach overhead, grasp, push, and pull. Move, lift, and/or carry up to 30 pounds to shoulder height
- Repetitive use of hands (i.e. fine manipulation, simple grasping, and power grasping)
- Demonstrate normal depth perception
- Sitting, walking, or standing for extended periods
- Dexterity of hands and fingers to operate a computer keyboard, operate standard office equipment, and use a telephone
- See and read a computer screen and printed matter with or without vision aids
- Hear and understand speech at normal levels and on the telephone with or without auditory aides
Work authorization requirements:
- Clear the Department of Justice background screening
- Authorized to work in the United States
- Provide health (TB) clearance (renewal every four years)
WORK ENVIRONMENT
The work environment characteristics are representative of those in a normal office, classroom/school setting which one might encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- Work indoors in a standard office environment, computer lab, and/or classroom environment
- Work is performed in indoor and outdoor environments
- Exposure to dust, oils, and cleaning chemicals
- Some exposure to childhood and other diseases in a school environment
- May be required to work outside of typical work days and office hours to meet operational deadlines
Source : Aspire Public Schools