Human Resources Clerk - CN - County of Riverside
Riverside, CA 92501
About the Job
The County of Riverside's Human Resources department has an opportunity for a detail-oriented Human Resources Clerk - CN (Confidential Non-Exempt), who will be assigned to the Employee Services division located in Riverside.
The incumbent Human Resource Clerk - CN will be tasked with data entry, maintaining/filing employee files, preparing employee files for storage, creating employee badges, processing employee transaction forms (benefits, leaves, new hires and terminations), and covering reception as needed. The selected candidate will provide excellent customer service and serve as liaison between the County department, employees, and management. Other duties include calculating payroll adjustments, explaining County benefits, and maintaining personnel logs. The incumbent will also be responsible for general Human Resources knowledge and being familiar with County policies, benefits, federal, and state laws.
Competitive candidates will possess prior knowledge and experience of human resource functions, experience using PeopleSoft, strong customer service skills, proficient/advanced skills in Microsoft Excel and Word, and previous experience in a unionized environment.
Employees in a Confidential designated class are defined by Section 3.b. of the Employee Relations Resolution, as "any employee who may be privy to the decision-making process of County management affecting employee relations" and are only authorized for use within the departments of Executive Office, Clerk of the Board, County Counsel, and Human Resources.
Meet the Team!
The County of Riverside's Employee Services Division is responsible for the centralized administration and maintenance of all County personnel and benefit-related transactions. "We are committed to building collaborative and effective working partnerships with other Human Resources Divisions and County Departments to deliver valuable and effective services to our customers."
EXAMPLES OF ESSENTIAL DUTIES
• Prepare personnel transaction forms for a variety of classifications and personnel actions in accordance with applicable Salary Ordinance provision, Board resolutions or minute orders, and other County regulations, policies, or procedures.
• Set up and maintain employee personnel files, departmental position control files, and other personnel records; compile data and prepare routine statistical and narrative reports relating to the departmental work force profile for affirmative action reporting, employee turnover trends, staff utilization patterns and other personnel-related matters and processes.
• Audit attendance reports for completeness and conformity to County Salary Ordinance requirements and departmental policies, and maintain files of the same; supervise and/or participate in the preparation of the bi-weekly payroll reports for the Auditor-Controller's Office; collect information and write memos to Payroll for complex or non-routine payroll corrections.
• Facilitate the arranging of hiring interviews; monitor the receipt of hiring interview results from appointing authorities and audit the interview logs for completeness and conformance to County and departmental procedures; maintain departmental promotion and transfer eligibility lists and refer individuals to departmental appointing authorities as requested.
• Inform new employees of County and departmental policies and procedures regarding personnel and payroll reporting requirements; explain and answer questions regarding available employment and benefits; assist employees in completing various enrollment forms; instruct departmental personnel in proper procedures for completing time sheets, retirement forms, work injury reports, leave of absence requests, and other personnel related documents.
• Compose and type general correspondence and other materials; may develop new departmental personnel forms and procedures to improve efficiency and/or comply with new personnel policies and regulations; may act as a lead worker over clerical staff performing personnel functions; train new employees.
MINIMUM QUALIFICATIONS
Required Experience:Three years of clerical experience, with at least one year of which consisted primarily of personnel and/or payroll processing and recordkeeping activities and working with personnel rules and regulations. (Completion of 18 semester or 27 quarter units from an accredited college or university in secretarial sciences, office practices, business education, or a closely related field or 360 hours of training from a recognized occupational training program in secretarial sciences, business education, or a closely related field may be substituted for one year of the general clerical experience.)
Knowledge of: Personnel and payroll recordkeeping practices; various types of personnel transactions; modern office practices and procedures, including preparing correspondence and reports, filing, and operating standard office equipment.
Ability to: Interpret and explain rules and procedures; effectively deal with employees, management, Human Resources staff, and the public; revise and maintain various personnel recordkeeping systems; perform mathematical computations; compile and organize data into reports; perform clerical work requiring independent judgment and accuracy.
Physical Requirements: Ability to lift, carry, and move up to 10 lbs.
SUPPLEMENTAL INFORMATION
Veterans' Preference
The County of Riverside has a Veteran's Preference Policy . Upload a copy of your (or your spouse's) Member-4 Form DD-214 (or NGB-22) indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference.
Degree Verification
Prior to the closing date, upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account. If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators, Inc. (AICE).
What's Next
This recruitment is open to all applicants. Applicants who are current employees of the Human Resources Department, or County of Riverside employees may be considered before other applicants depending on the volume of applications received. Applications received prior to the closing date will be considered based on the information submitted. Changes or alterations cannot be accepted. No late applications will be permitted.
Applicants who fail to provide information demonstrating they possess the position requirements may not be considered further in the application process.A description of job duties directly copied from the job classification or job posting will not be considered. Based on the number of applications received, this posting may close without notice. Qualified applicants may be considered for future vacancies throughout the County.
Reasonable Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: http://dao.rc-hr.com/ .
MEDICAL/DENTAL INSURANCE: A choice of different medical, dental and visions plan are available to elect. The County provides a Flexible Benefit Credit contribution, as governed by the applicable Management Resolution, to contribute towards the cost of these plans. Vision coverage is provided through Vision Service Plan (VSP) at no cost to employee or eligible dependents.
Note: Employees on assignment through the Temporary Assignment Program (TAP) receive different benefits. See the list here .
MISCELLANEOUS RETIREMENT: County of Riverside has three retirement Tiers through the California Public Employees' Retirement System (CalPERS).
- Tier I (Classic Member - Formula 3% @ 60): Applicable to current and former County of Riverside local miscellaneous employees hired prior to 08/24/2012 and did not withdraw CalPERS contributions. The employee contribution is eight (8%) percent.
- Tier II (Classic Member - Formula 2% @ 60): Applicable to local miscellaneous employees 1) hired after 08/23/2012 through 12/31/2012; 2) Previously employed with another CalPERS contracting public agency or a reciprocal retirement system, with a break in service of less than six months between the separation date with the previous employer and the appointment date with the County of Riverside. The employee contribution is seven (7%) percent.
- Tier III (PEPRA New Member - Formula 2% @ 62): Applicable to CalPERS local miscellaneous new members hired on or after the implementation of the Public Employees' Pension Reform Act of 2013 (PEPRA) which took effect January 1, 2013. As of July 1, 2020, the employee contribution is 7.25% and subject to change annually.
A new member is defined as any of the following:
CalPERS refers to all members that do not fit within the definition of a new member as "classic members".
Contribution rates are subject to change based on the County of Riverside annual actuarial valuation.
Note:
This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to retirement@rivco.org or by calling the Benefits Information Line at (951) 955-4981,
Option 2.
If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees' Retirement Law. The Retirement Law is complex and subject to change. If there's any conflict between this summary and the law, the law will prevail over this summary.
DEFERRED COMPENSATION: Voluntary employee contribution with a choice between two 457 deferred compensation plan options.
401(a) MONEY PURCHASE PLAN: County contribution of $50 per pay period towards choice between two 401(a) plan providers.
VACATION ACCRUAL (Bi-Weekly Accrual):
0 through 3 year = 80 Hours (10 Days)
4 to through 9 years = 120 Hours (15 Days)
10 or more years = 160 Hours (20 Days)
Maximum Vacation leave accumulation is 480 hours.
SICK LEAVE: Four (4) hours Sick leave accrual per pay period with unlimited accrual.
HOLIDAYS: Normally 12 paid holidays per year.
BEREAVEMENT LEAVE: Allowed 5 days (3 days are County paid; 2 days can be taken from use of accrued Sick leave balance).
BASIC LIFE INSURANCE: $50,000 of term life coverage. Premiums are paid by the County. Additional Supplemental Life plan is available for employee purchase.
LONG-TERM DISABILITY (LTD): Benefit pays 66.67% of earnings to a maximum of $10,000 per month; 30-day waiting period; pays to age 65. Benefit may be coordinated with other available leave balances to provide up to 100% of pay.
POST RETIREMENT MEDICAL CONTRIBUTION: A monthly contribution is made by the County towards retiree health insurance offered through the County as governed by the Management Resolution or applicable bargaining unit.
OTHER: There may be other benefit provisions as specified in the applicable Memorandum of Understanding, Management Resolution, or Salary Ordinance. Please contact the recruiter listed on the job posting directly for more information.