Human Resources Associate, Hybrid/Remote San Diego - Ignite Human Capital

Position Summary:

With general supervision, the Human Resources Associate provides comprehensive support and proactively facilitates daily operations of the Human Resources Business Partner (HRBP) team by executing Human Resources (HR) policies and procedures, initiating resource planning, and maintaining interdepartmental communication. Partners with HRBPs to provide support to clients by building credible and trusted relationships with business leaders. Provides support for human resource transactions including document management, HRIS entry, recruitment, employee relations, performance management, and special projects. This role is positioned within a highly functioning HR team with a focus on relationships, culture, talent development, data interpretation, goals, and initiatives. The Human Resources Associate is responsible for ensuring HR departmental operations run smoothly by effectively delivering maximum value to the organization as a whole.

Essential Functions:

• Performs supportive and routine tasks to support Human Resources Business Partners (HRBPs) and client groups.
• Partners with HRBPs and leaders to support business goals as necessary.
• Collaborates with HRBPs and leaders in researching and compiling information and metrics to facilitate HR strategy and support HRBP client groups.
• Facilitates employee changes including but not limited to job titles, pay rates, schedules, supervisory organizations, separations, stipends, contract workers (CWR), and federal work-study (FWS) requests.
• Acts as the first point of contact for employee queries on policy-related topics.
• Responds in a timely manner and provides updates, as needed, to internal and external customer inquiries.
• Coordinates employee onboarding in conjunction with Talent Acquisition, the HR Business Partner, and the hiring manager.
• Assists with employee relations and corrective action processes, including reviewing exit surveys and conducting exit interviews.
• Assists with recruitments including reviewing and editing job descriptions, submitting job descriptions for compensation grading, submitting job requisition requests, approvals, and offers.
• Coordinates personnel and HRIS transactions, data requests, reports, and corrections with HR COEs.
• Manages People Meeting requests including preparing requests on the agenda, completing tools for compensation analysis, reviewing resumes, and following up with leaders and Talent Acquisition on approvals.
• Maintains compliance with federal, state, and local employment laws and regulations, and recommends best practices; reviews policies and practices to maintain compliance.
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources.
• Ensures employee files and records are accurate and stored in an appropriate electronic format.
• Responsible for creating and maintaining trackers, processing documents, and other electronic materials to support client groups.
• Assists with special, bi-annual, and annual projects.
• Provides guidance and training to HR Service Center Specialists on specific HR Associate and client group tasks.
• Presents the attendance guidelines onboarding training materials to covered staff during their department orientation training.
• Supports the annual performance evaluation process by answering questions from client groups, reviewing performance evaluations, and providing guidance to leaders, approving performance evaluations in the system.
• Enhances employee satisfaction by resolving issues promptly.
• Other duties as assigned.

Supervisory Responsibilities: N/A

Requirements:

Education & Experience:

• Bachelor’s degree in business administration, Human Resources Management, or related field, required.
• Three (3) to five (5) years of experience as a Human Resources professional required.
• PHR/SHRM-CP preferred.
• Experience in providing service to a remote workforce preferred.
• Experience in higher education preferred.
• Experience working in a technology-driven enterprise preferred.
• All skills, abilities, and education will be considered for minimum qualifications.

Competencies/Technical/Functional Skills:

• Working knowledge of Federal, State, and local employment laws and human resource principles, practices, and processes.
• Ability to organize documents and workflow.
• Accepts personal accountability, proactively seeks resolution for personal limitations head-on; and supports honesty and respect towards others, the company, and oneself.
• Strong analytical and problem-solving skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Ability to effectively maintain relationships with faculty, staff, and leadership.
• Ability to actively listen to clients’ circumstances, issues, expectations, and needs using patience, attentiveness, positivity, and attention to details.
• Ability to communicate effectively orally and in writing to appropriately communicate with a wide range of individuals or constituencies in a diverse community.
• Excellent organizational and time management skills with a proven ability to work in a fast-paced environment with multiple deadlines and frequently changing priorities.
• Proactive self-starter, taking full ownership of HR initiatives and promptly implementing solutions while continuously updating key business stakeholders on progress.
• Intermediate knowledge of Microsoft Office Suite Applications such as Word, Excel, PowerPoint, Outlook, and Enterprise Resource Planning (ERP) software related to Human Resources Information Systems.

Physical Demands/Environment:

• Sedentary work. Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures and viewing a computer terminal.
• The work is performed in an office environment.

Location: Remote/Hybrid Based in San Diego

Travel: No Travel Required

Powered by JazzHR