Human Resources Assistant - The Stony Brook School

The Stony Brook School, located in Stony Brook, NY, is an independent college preparatory school (grades 7-12) that exists to challenge young men and women to know Jesus Christ as Lord, to love others as themselves, and to grow in knowledge and skill, in order that they may serve the world through their character and leadership.

Supervisor: Director of Human Resources Department: Business Office

Amount of Travel: Local Job Category: Non-Exempt

Primary Office Location: Johnston Building Job Status: Part time 20 hour/week

Work Schedule: Flexible between 8:00 - 5:00 M-F

POSITION SUMMARY

We are seeking a motivated and detail-oriented individual to join our team as an HR Assistant. In this support role, the HR Assistant will work closely with both the Director of HR and the Payroll Manager to provide comprehensive administrative assistance. This position is essential in supporting various HR functions, including recruitment, employee records management, and payroll processing. The ideal candidate will have exceptional organizational skills, strong communication abilities, and a steadfast commitment to confidentiality.

Key Responsibilities:

• Provide general administrative support to the HR department, including managing email correspondence, document scanning, and responding to employee verification requests with accuracy.
• Assist with recruitment efforts by conducting research, post job openings, responding to applicants, and coordinate interviews for the Director of HR.
• Track and maintain comprehensive records of all employee training sessions.
• Facilitate effective communication with employees by addressing inquiries and providing timely resolutions.
• Maintain and update calendars and schedules for HR activities, ensuring compliance by regularly updating labor law posters.
• Conduct background checks for new hires and track all relevant hiring documentation.
• Assist with processing payroll accurately and on time, ensuring all payroll records are current, secure, and handled with the utmost confidentiality.
• Resolve payroll discrepancies and address employee inquiries regarding payroll matters while safeguarding the confidentiality of all payroll data.
• Collaborate with the HR team to update employee records, including those for new hires and terminations.
• Assist with the preparation and submission of payroll reports and tax filings as needed, providing support during audits to ensure accurate documentation.
• Communicate with employees regarding significant HR events and run errands as needed to support HR operations.
• Maintain records for campus access, including logging key distributions and access requests.
• Assist in updating the Employee Handbook, insurance documentation, mandated training, and other responsibilities as required.

Qualifications:

• Associate/bachelor's degree in human resources, Accounting, or a related field preferred.
• Strong organizational and multitasking skills with a keen attention to detail.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite, Google Workspace, and HR software
• Experience with payroll processing, with familiarity in Paylocity a plus.
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
• Familiarity with labor laws, payroll regulations, and general HR best practices is preferred.

Salary Range: $18 - $22 per hour; commensurate with experience.

Equal Employment Opportunity: In order to provide equal employment and advancement opportunities to all individuals, employment decisions at The Stony Brook School will be based on merit, qualifications, experience, and abilities. We do not discriminate on the basis of race, color, sex, national origin, age, citizenship, genetic predisposition, or any characteristic protected by the law