Human Resources Assistant | HR Assistant - Blue Star Partners LLC

Job Title: HR Assistant
Location: Scarborough, Maine – Onsite – Local candidates only
Period: 06/24/2024 to 12/31/2024 with possibility of extension
Hours/Week: 40 hours 
Rate: $22-$25/hour (Hours over 40 will be paid at Time and a Half)
Contract Type: W-2 only

Scope of Services:

The HR Assistant will provide comprehensive administrative and project support within the HR department. This role involves coordinating HR project activities, maintaining accurate HR records, and assisting with employee onboarding and engagement initiatives. The HR Assistant will work closely with HR teams, the Executive Assistant, and other stakeholders to ensure smooth HR operations and effective communication across the organization.

 
Role, Responsibilities & Deliverables:

• Assist with HR project management, coordinating activities, obtaining resources, contacting vendors, and/or processing invoices/contracts.
• Provide administrative support for HR teams, performing data entry and coordinating calendars and meetings.
• Maintain HR project records and employee files, recommending and/or revising file maintenance systems and procedures.
• Will work in close coordination with the Executive Assistant to coordinate team member events.
• Administer, track, and report on small projects within the HR department including, but not limited to, data analytics, preparation of communications, and drafting or editing of Human Resources policies and guidelines.
• Develop and deliver progress reports, proposals, requirements and presentations for on-going projects.
• Coordinate with the Human Resource Business Partners on employee onboarding.
• Assist with Orientation process to included coordination of employee acknowledgment paperwork.
• Conduct research for HR related tasks and initiatives
• Administers the employee engagement and recognition portal and processes
• Other duties as assigned by the Senior Director of Human Resources.
• Organizes meetings, conferences and other events
• Performs customer service functions by answering employee inquiries and/or directing employees to appropriate HR team member.

 
Experience:

• Experience with MS Office
• Excellent organizational, prioritizing, multi-tasking, and time management skills
• Ability to work independently as well as with a team
• Strong interpersonal communication skills
• Ability to maintain and demonstrate a high level of confidentiality
• 1-2 years' experience in a HR department, knowledge of HR practices

 
Skills:

• Initiative- the ability to work independently; the ability to identify and take HR lead in areas when observed or when needed.
• Strong communication skills - written and verbal. Ability to communicate effectively with all levels of staff and management. Must be able to communicate both verbally and in writing. Must be able to follow instructions verbally and written by management.
• Ability to multi-task in fast-paced environment while maintaining accuracy and quality of work product.
• Strong attention to detail and due dates required.
• Prior experience working in human resources required. Willing to provide mentorship to the right candidate.