Human Resources Assistant - Nippon Express USA

Nippon Express Company, Ltd. (“NX”) was founded in 1872 in Japan and is headquartered in Tokyo.  NX employs approximately 72,000 employees at 733 locations, in 47 countries and 314 cities around the world. 

Nippon Express U.S.A., Inc. (“NEU”) was incorporated in New York in 1962 as a fully owned subsidiary of NX.  NEU provides logistics solutions and comprehensive transportation services through its international freight forwarding and logistics network, including specialized handling of: air, land, sea and express packages; all types and sizes of cargo; personal effects and household goods; fragile and perishable freight; and livestock.  NEU also provides related services, such as warehousing, distribution and customs brokerage and clearance. NEU operates at 55 locations in 27 states within the U.S., with approximately 1300 employees.  NEU has enjoyed tremendous growth and success as one of the top five international freight forwarders in the world. We connect people with products throughout the world.

Purpose: 

As the Human Resources Assistant you will support management on the interpretation and implementation of Nippon Express HR policies & processes to ensure alignment, capability and engagement of all employees in order to achieve Nippon's goals. This position will help support the West Region’s HR Management Team and sit in a field role supporting 300+ employees .

The primary focus will be to support and oversee HR functions  to include Recruiting, Onboarding, Employee Relations, Benefits and Payroll functions for the region operating in multi states located in California, Oregon, Washington, Arizona, Texas, Hawaii & Utah. 

Essential Duties:

• Maintain HR Filing Systems
• Compile HR and Payroll related reports for management
• Review T&A to ensure compliance with policies and ensure proper pay code is applied in accordance with company policies
• Manage/coordinate the Recruitment process for the West region including job postings, screening, orientation and on-boarding.
• Support with the management of the employee relations process for the local branch to assure fair and equitable resolution of issues.
• Conduct Exit interviews and support managment with the transition of departing employees
• Support Benefits team with new hire enrollment, annual open enrollment and act as a liason to support the Benefits team with any employee changes and/or resolve any discrepancies
• Ensure the local branch is in compliance with all applicable Employment Laws and Regulations.
• Participate in the local Safety Committe Program
• Track all WC claims, LOAs and report to Sr Manager
• Support the local Traffic Team with the DOT Program to include background check and drug/alcohol screening
• Answer and process employees inquiries in a professional and prompt manner
• Provide guidance, counsel and active support to local branch and employees regarding implementation of HR policies and processes.
• Inform Sr. and HR Manager of concerns or complaints raised by client group which have potential for charges being filed against the Company.
• Other duties as required to meet the business demands

Minimum Requirements:

• 3 years of broad Human Resources experience in all functional areas.
• Associate's degree in business or related field or equivalent related experience. 
• Strong knowledge of federal, state employment labor laws and regulations.
• Experience using a HRIS system: ADP Workforce, iCIMS a plus
• Strong knowledge of MS Office software products: Outlook, Word, Excel, Powerpoint
• Outstanding organizational and time management abilities
• Strong knowledge of HR processes including; staffing, job posting, performance review, & processes for the Branch
• Ability to work independently 
• Work Schedule Monday - Friday
• Work Location: El Segundo, California
• Range: $22-$26/hr

Organization Relationships:

• This position interacts with all levels of employees at the Branch, Regional Administration HR, Head Office HR & Legal.
• Must be comfortable and effective in working with local employees as well as rotational staff.
• May work with Federal & State Government Agencies

Work Environment:

• This position requires working in an office setting, long period of time sitting.
• This position occasionally requires physical demands to include, but not limited to standing, walking, sitting, bending, twisting, reaching, lifting, pushing, pulling, climbing, and carrying heavy objects repeatedly.
• The position may be exposed to a warehouse environment which may be noisy and subject to varying temperatures.

Nippon Express offers a generous Employee Benefits Package including:

• Medical, Dental, and Vision beginning the 1^st of the month after 30 days.
• 401k with a company match
• Flexible Spending Accounts, HSA, Life and Accidental Death & Dismemberment Insurance, Short & Long Term Disability, Auto and Home policies, Commuter Benefits, and much more.
• Generous Vacation and Sick time.

Nippon Express USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.