Human Resources / Administrative Assistant - Acera Surgical Inc

POSITION SUMMARY

The Human Resources /Administrative Assistant will support the HR department in various administrative tasks and projects, contributing to the overall efficiency of HR operations.  The HR /Administrative Assistant must be able to manage several tasks/projects at one time.  This position is also responsible for the efficient operation of the office and may be assigned special projects when necessary.

RESPONSIBILITIES

• Recruiting: schedules phone screens and in-person interviews at two Saint Louis locations.  Updates and maintains ATS.  Follows up with candidates regarding next steps.

• Onboarding:  requests and ensures all new hire documentation is received in a timely manner; orders background checks and drug screens; enrolls new hires in applicable platforms; schedules new employee orientation.
• Reports: prepares recurring reports, including KPIs/management reporting and recruiting reports. 
• Events & Culture: administers employee recognition programs (e.g., awards, first sale acknowledgment); updates employee bulletin board; recognizes birthday and anniversaries.
• Administrative:  assists with preparing and routing contracts for electronic signature, following up to ensure completion.  Proactively updates and maintains contract databases.  Manages vendor credentialing processes and other sale-support activities.
• Office support:  greets visitors, maintains phone system including management of employee/department extensions; screens and directs phone calls; distributes correspondence; coordinates carrier deliveries / pickups, arranges in-office and out-of-office events or meetings, assists executives with meeting and travel planning; ensures lobby, conference rooms, and kitchen remain tidy; processes customer check and credit card deposits/payments, as needed.
• Performs other administrative and HR support duties as assigned.

QUALIFICATIONS

• 2-5 years prior work experience as an HR Assistant or similar role.
• Proficient in MS Office (Outlook, Word, Excel, Powerpoint), Adobe Acrobat 
• Excellent verbal and written communications skills, including spelling and grammar.

• Experience with credentialing services is a plus.

• High School degree with significant work experience required; bachelor’s degree preferred
• Notary preferred.

SKILLS, ABILITIES AND BEHAVIORS

• Above average oral and written communication skills.
• Outstanding organizational and time management skills; able to prioritize multiple tasks seamlessly with a strong attention to detail.

• Demonstrated ability to quickly learn new software systems
• Excellent interpersonal and listening skills.
• Evidence of the practice of a high level of confidentiality and discretion.
• Demonstrated ability to interact effectively with the company’s leadership / executive team.

• Strong sense of ethics.

About Acera Surgical

Born from research and bold patient-focused innovation, Acera Surgical, Inc. is a growing bioscience device company commercializing a portfolio of synthetic hybrid-scale fiber scaffolds for regenerative medical applications. Acera Surgical is an Equal Opportunity/Affirmative Action Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.  The company offers competitive benefits, including medical, dental and vision insurance, paid time off, 401(k), basic and supplemental life and AD&D, employee assistance program and more. Learn more at https://acera-surgical.com/.