Human Resources Administrative Assistant| Miami Beach Convention Center - Oak View Group

Oak View Group:

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry.  Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

 

More information at OakViewGroup.com, and follow OVG on Facebook, Instagram, Twitter, and LinkedIn. 

Overview:

The role of Human Resources Administrative Assistant at MBCC entails representing the organization professionally by managing incoming department calls, assisting team members with inquiries, and providing support to the Human Resources/Information Technology Department. This involves addressing employee queries on policies and procedures, facilitating HR activities such as employee events and recruitment efforts, handling employee records including background checks and HRIS functions, aiding team members in updating their information, providing assistance in the Employee Resource Center, and contributing to the onboarding process. Key responsibilities encompass HRIS administration, data entry, records management, overseeing daily employee-related tasks, and participating in assigned projects.

 

This role will pay a salary of $22.00 to $24.63.

 

For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).

Position expires on 05/17/2024.

About the Venue:

The award-winning Miami Beach Convention Center (MBCC) welcomes meeting and event planners, exhibitors and attendees to Miami Beach and Miami. Reimagined following a $640-million-dollar renovation, the MBCC provides a world-class, state-of-the-art event venue for exceptional conferences, conventions, tradeshows, and meetings.

 

A LEED Silver certified green building, the venue includes a magnificent Grand Ballroom, 500,000 square feet of flexible exhibition halls, 4 junior ballrooms, outdoor terraces & parks, and 84 breakout rooms. The MBCC’s immediate proximity to lively South Beach, Lincoln Road, Ocean Drive, and many other Miami Beach cultural arts attractions make it an ideal venue for your next event.

For more informaiton visit www.MiamiBeachConvention.com 

Responsibilities:

• Prepares and processes necessary documentation for inputting employee data into HRIS, payroll, and timekeeping systems.
• Conducts accurate data entry for background checks, e-Verify, and payroll uploads, including new hires, terminations, employee changes, and transfers, ensuring timeliness and precision.
• Manages employee files, records, and databases in accordance with company policies and regulatory standards, adhering to retention requirements.
• Under the guidance of the Director of Human Resources, handles form processing, securing proper approvals, and distributing approved documents.
• Becomes familiar with company policies and procedures and assists with policy implementation and interpretations.
• Addresses inquiries from associates regarding HR programs, researching and communicating information back to them or escalating complex matters to the subject matter experts, as needed.
• Upholds strict confidentiality and security protocols for personal employee information, including background checks, medical records, and investigatory files.
• Demonstrates tact and diplomacy in managing sensitive, intricate, and confidential personnel matters and employee situations.
• Serves as a backup to the Director of Human Resources, assisting employees with inquiries related to HR policies, procedures, and benefits.
• Generates clear and concise reports, correspondence, and written materials as needed.
• Assists in maintaining the Boardroom and Conference room(s) calendar, as well as managing department calendars by scheduling appointments and updating appointment schedules.
• Ensures the Miami Beach Convention Center leadership directory remains current and accurate.
• Creates purchase orders for departmental needs and oversees their submission for payment.
• Performs various clerical tasks as required, including filing, typing, and photocopying.
• Supports special HR projects as directed by the Manager.
• Performs any other duties and responsibilities as assigned.

 

SUPERVISORY RESPONSABILITIES:

This job has no direct supervisory responsibilities.

Qualifications:

Education and Experience:

• High School diploma or equivalent required.
• A minimum of 1-year administration experience highly desirable.
• Bachelor of Arts / Sciences in Human Resources, Business Administration or related major, or equivalent experience (preferred)
• 1-3 years of experience supporting human resources (preferred).

Skills and Abilities:

• Bilingual - English and Spanish required.
• Uphold highest standards of professionalism, discretion, and confidentiality.
• Familiarity with Human Resource Information Systems (HRIS).
• Familiarity with federal, state, and local laws and regulations.
• Strong organizational and project management abilities a plus.
• Professional representation of oneself and the company.
• Understanding of general HR practices.
• Knowledgeable in office/business etiquette.
• Familiarity with administrative procedures and systems.
• Ability to work independently and collaboratively.
• Excellent communication and interpersonal skills.

Computer and Technology Skills:

• Advanced Microsoft Office skills (Word, Excel, PowerPoint, SharePoint, Outlook)
• Familiarity with a variety of office equipment such as copy machine, and scanners.

Certificates, Licenses and Registrations:

• No certifications are required.

Strengthened by our Differences. United to Make a Difference.:

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

EEO:

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.