HUMAN RESOURCE GENERALIST - City of Martinsburg

SALARY RAGE:  $46,513-$93,026 (Offer commensurate with qualifications and work experience)

1. TASK & DUTIES LIST AND MEASURES OF PERFORMANCE FOR: HUMAN RESOURCE GENERALIST

• PAY STATUS: NON-EXEMPT

2. REQUIREMENTS:

Education: Associate degree in Human Resources, Public or Business Administration and a minimum of two years elated experience or any combination of education and experience equivalent to graduation from an accredited college or university with major course work in public or business administration or related field and extensive experience in human resources, benefits and administration and safety.

Licensing, Registration or Certification: Background check must be satisfactory.

Pre-employment screenings must be passed.

Must possess and maintain a valid drivers license.

Professional accreditation (PHR or SHRM-CP) from the Human Resource Certification Institute or the Society for Human Resource Management is preferred.

Experience Education listed above and a minimum of two years related experience or any combination of education and experience equivalent to graduations from an accredited college or university with major course work in public or business administration or related field and extensive experience in human resources, benefits administration and safety.

Skills, Knowledge and Abilities: Excellent verbal and written communication skills.

Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.

Excellent organizational skills and attention to detail.

Proficient with Microsoft Office Suite or related software.

Proficient with or the ability to quickly learn payroll management, human resource information systems (HRIS), leaning management systems (LMS), and similar computer applications.

Physical: Body Positions: Standing, walking, sitting,

Body Movements: Use hands to finger, handle, feel or operate objects, tools, or controls.

Reach with hands and arms.

Occasionally lift and/or move up to 25 pounds.

Driving.

Body Senses Sight, hearing, speech and smell. Must be able to speak and hear. Specific vision abilities include close vision and the ability to adjust focus.

Mental: Language Ability to read, speak and write English. Ability to effectively communicate and project positive attitude. Must be able to communicate effectively verbally and in writing.

Supervision Exercised None

Reasonable Accommodations Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

3. WORKING CONDITIONS: Most work is generally in an office environment. Noise level is usually minimal and environment is comfortable. May be required to occasionally deliver or retrieve items from off site locations. Few hazards exist with this position.

4. TASKS and DUTIES OF JOB: General Definition: Recommends policy, directs and coordinates human resource activities such as employment compensation, benefits, training and employee services. Serves as first contact to Department Heads with human resource questions regarding all policies of personnel including, hiring, firing, disciplinary procedures, employee evaluations, job descriptions, promotions/advancements. Etc. Administers various compensation, benefit, training, and performance programs.

1 Maintains the required confidentiality of all work.

2 Maintains accurate and up-to-date human resource files, records, and documentation

3 Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.

4 Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.

5 Provides clerical support to the HR department.

6 Assists with payroll functions including processing bi-weekly and monthly payrolls. Answers employee questions, and makes corrections as needed.

7 Assists with the administration of benefit programs including health insurance, dental insurance, vision insurance, life insurance, pension plans including the Public Employees Retirement System (PERS) and Police and Fire pension plans, workers compensation, unemployment compensation and any other programs offered to City employees.

8 Acts as liaison between the organization and external benefit providers and vendors, which may include health, disability, and retirement plan providers.

9 Assists with the preparation of payroll, federal and state tax deposits, quarterly Federal Tax Return (941) and Annual Return of Withheld Income Tax (945). Remits payroll deductions to proper entities.

10 Assists with the facilitation of professional development, training, and certification activities for City employees.

11 Assists with the preparation and distribution of W-2's, 1099-R's and ACA forms.

20 Any and all other duties assigned by the Human Resources Director

5. MEASURES OF PERFORMANCE:

1 Has a thorough understanding of job duties.

2 Shows an interest in job and City. Represents the City in a professional and ethical manner.

3 Communicates effectively with co-workers and supervisors. Maintains positive relationships with co-workers and all contacts.

4 Accepts and adapts to change, Learns new things quickly.

5 Cares about quality-rarely makes errors, Requires little direct supervision.

6 Has ability to multitask in changing situations, without undo stress or frustration.

7 Practices quality employee/customer service/phone manner.

8 Accurate in duties as assigned.

9 Prepares required reports accurately and timely.

10 Strives to develop and maintain skills necessary to progress in the Human Resource Department. Seeks opportunities to grow and develop in position.