Human Resource Assistant - CDAC Behavioral Healthcare

Looking for an office position in a great work environment and growth opportunity? CDAC is seeking a person to support the Human Resource Department. As an HR Assistant, you will play a key role in supporting our HR department with administrative tasks, recruitment efforts, employee relations, and more. This position offers an excellent opportunity to gain hands-on experience in human resources. Joining CDAC Behavioral Healthcare means becoming part of a supportive team dedicated to great benefits, generous PTO time, and career development opportunities in a collaborative work environment.

Summary/Objective

To support the Human Resources Department in a manner that supports agency goals and maintains compliance with all regulating entities and auditing authorities. Reports to the Director of Human Resources.

Essential Functions

• Administrative Support: Provide administrative support to the HR department, including managing calendars, scheduling meetings, preparing documents, and handling correspondence.
• Recruitment and Onboarding: Assist with recruitment activities such as posting job openings, screening resumes, scheduling interviews, and conducting background checks. Facilitate the onboarding process for new hires, including paperwork and orientation.
• Employee Records Management: Maintain accurate and up-to-date employee records, both physical and electronic. This includes data entry, filing, and ensuring compliance with record-keeping regulations.
• Benefits Administration: Support benefits administration processes, such as enrollment, changes, and answering employee inquiries related to benefits packages.
• HRIS Maintenance: Utilize HR Information Systems (HRIS) to input and maintain employee data, generate reports, and assist with system updates as needed.
• Employee Relations: Assist with employee relations activities, including responding to employee inquiries, documenting employee issues or concerns, and escalating matters to HR management as appropriate.
• Policy and Procedure Compliance: Assist in ensuring compliance with company policies, procedures, and legal requirements related to employment practices. This may include assisting with policy communication and training.
• Training and Development Support: Coordinate training sessions and development programs, assist in tracking employee training completion, and maintain training records.
• HR Projects and Initiatives: Participate in HR projects and initiatives as assigned, which may include researching best practices, drafting policies or procedures, and contributing to the overall HR strategy of the organization.
• General HR Support: Provide general support to the HR team as needed, which may include participating in meetings, taking minutes, and assisting with special HR projects or events.

Competencies (Knowledge, Skills, and Ability)

• Excellent communication skills
• Strong critical thinking and decision-making skills
• Strong organization and time management skills
• Strong analytical skills and attention to detail
• Ability to take initiative and work independently
• Ability to manage multiple job tasks with continuously changing priorities
• Proficiency in Word, Excel, and other computer related tasks

Supervisory responsibilities (if applicable)

• N/A

Work environment

Work is conducted primarily in a climate-controlled setting. Employee must be able to communicate well with management, staff, and stakeholders, while maintaining professional boundaries. Employee will be expected to provide his/her own transportation to and from the office daily. Reasonable accommodations may be made to enable individuals to perform essential job duties.

Physical Demands

• Employee must be able to remain in a stationary position for extended periods of time
• Move about the office or facility as needed
• Occasionally move heavy equipment and files
• Operate computer equipment
• Operate in a high stress environment.

Travel required

• 5-10% of travel when needed

Required education and experience

• Associate degree in business or related field
• Three (3) years of relevant Human Resources experience
• Five (5) years of progressive Human Resources experience may be substituted

Preferred education and experience

• Non-profit and/or social services industry experience
• Experience with Human Resources Information Systems

Additional eligibility requirements

• Pass a Level II Background Check
• Valid State Valid Drivers License

Other duties

• Answer routine human resources questions from management and staff
• Serve in capacity of Lead in Director of Human Resource's absence
• Maintain Human Resources Information System; ensure personnel records are maintained accurately and timely in a confidential manner
• Assist with coordination of trainings and professional development needs of agency; assist
• Assist with background screening requirements as required by the agency, COA, DCF, the

Managing Entity and any agencies as appropriate

• Provide guidance to staff on work-related injuries/incidents (Workers' Compensation

Claims) on an as needed basis (unrelated to specific programs)

• Process purchase orders for the department to ensure compliance with agency procedures
• Provide reception back-up; handle calls to agency from clients and stakeholders and properly direct the caller to the requested information, resource, or staff
• Maintain confidentiality regarding client and personnel rights and HIPAA regulations by handling client, personnel, and agency data in accordance with the confidentiality policies
• Collect all necessary data in a timely manner for the reporting and evaluation of program/department activities and outcomes
• Provide recommendations for process improvements as appropriate
• Communicate and work collaboratively with administrative team members and communicate regularly with supervisor on department needs and issues
• Work flexible schedule when necessary
• Attend all required agency trainings and meetings
• Continue professional development in the field of human resources and labor practices and complete required documentation
• Assist with special projects and other duties as assigned