Human Capital Data Specialist - Manor Independent School

Primary Purpose:

Receive, process, and maintain files and records for applicants and employees of the district. Monitor access to human resource records and maintains proper security and confidentiality.  Input, maintain, audit, and process sensitive Human Resource Information System (HRIS) data.  Act as payroll / finance. 

Qualifications/Certification:

• High school diploma or GED;.
• Acceptable score on the district administered “Paraprofessional Test” or
• 48 hours college credit (preferred)

Special Knowledge/Skills:

• Effective communication and interpersonal skills
• Highly organized
• Intermediate math and spreadsheet skills
• Ability to provide high level of accuracy
• Proficient skills in keyboarding, word processing, and file maintenance
• Maintain high level of confidentiality
• Ability to use personal computer and software to develop spreadsheets and databases and do word processing
• Ability to work in a fast-paced environment
• Ability to consistently meet set timelines
• Ability to manage multiple tasks effectively and efficiently

Experience:

Two years administrative / human resources / finance / data input experience, preferably in a public education environment.  Experience with Skyward, Talent Ed, PowerSchool, Frontline systems preferred.

Duties & Responsibilities:

• Input data and maintain records utilizing a variety of HRIS and finance software
• Serve as the primary input of organization-wide data for current employees, new hires, onboarding, and personnel action requests.
• Ensure timely implementation of database changes to ensure accurate payrolls.
• Initiate, develop and maintain the implementation of internal and external procedures for improving manual and automated processing of personnel reports.
• Work with HC staff to validate each request and the accurate completion of routing of each form based on Human Capital (HC) processes.
• Maintains impeccable data records and reports.
• Ensures the highest level of accuracy for data entered in to HRIS data systems and financial systems to ensure successful data audits.
• Audits data entry in HRIS on a regular basis to review data accuracy and compliance.
• Acts as the initial escalation point for data corrections that are required in the financial (Skyward) database; escalates further if necessary and executes approved corrections.
• Provides data support for Human Capital staff, all associate end-users, and members of senior management.
• Plans and implements recordkeeping processes for permanent personnel records.
• Creates standard or ad-hoc reports to ensure compliance with department, local state, and federal reporting guidelines.
• Assists with the support of all aspects of Human Capital as it relates to data requests, including but not limited to data availability, feasibility of requests, ad-hoc reports, technical support, and public information request.
• Adheres to organizational and department specific safety, confidentiality, values, policies, and standards.
• Assists with criminal history background verification and data entry.
• Maintain files for all employees and applicants including receiving and routing of changes (e.g., name, address changes).
• Enter new hire information; update employee information; and process separations in Skyward.
• Assist with the purging of records and coordination of inactive HR records according to the district’s records and retention plan.
• Compile pertinent data as needed when preparing various department, federal, state, and local reports.
• Assist with employee recruitment and retention.
• Perform other duties as assigned.
• Process employee records request.
• Assist the directors with operational tasks.

 Professional Conduct:

• Maintain professional interactions with staff, parents, community and visitors.
• Demonstrate the ability to remain calm and withstand pressures.
• Demonstrate flexibility to change in routine and adapt quickly to changing situations.
• Demonstrates respect, courteous to peers and visitors and assist fellow workers willingly.

Supervisory Responsibilities:

None.

Equipment Used:

Personal computer, printer, copier, fax machine, shredder, calculator, and telephone

Working Conditions

The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Mental Demands:

Maintain emotional control under stress

Work with frequent interruptions

Physical Demands:

Lifting (15-44 pounds)

Carrying (15-44 pounds)

Sitting

Standing

Bending/Stooping

Kneeling

Pushing/Pulling

Repetitive hand motions

Keyboarding/mouse

Speaking clearly

Hearing

Environmental Factors:

Work inside/outside

Exposure to noise

Work prolonged or irregular hours