HR Support and Forensic Data Entry - BayPLS

Position Summary:

The Human Resources (HR) Support will undertake a variety of HR administrative duties. They will help facilitate HR functions including recruiting, employee onboarding, and employment verification. This role involves performing tasks with a focus to grow our company’s talent pipeline, improve our sourcing tactics, as well as inputting and verifying forensic data on Airtable and scanning proofs. The ideal candidate will have a broad knowledge of Human Resources as well as general administrative responsibilities. They will be able to work autonomously and efficiently to ensure the end-to-end running of Recruiting and Data entry. To succeed in this role, they should have familiarity with HR/Recruitment best practices, be detail oriented, and comfortable learning 

Essential Duties and Responsibilities

HR Support

• Respond to internal and external HR related inquiries and requests, providing assistance and escalating to appropriate team members when necessary.

• Support the recruitment/hiring process by posting positions, sourcing and reviewing candidates, performing background checks, assisting in shortlisting, issuing employment contracts etc.

• Schedule meetings, interviews, HR events etc. and maintain the team’s agenda

• Perform orientations, support employee onboarding and update records with new hires

• Produce and submit reports on general HR activity

• Assist in ad-hoc HR projects, like collection of employee feedback

Data Entry Specialist

• Accurately input and update call log documentation in AirTable, ensuring all required billing information is captured.

• Collaborate with staff to track incoming calls through the answering service and automated dispatch, ensuring timely responses and documentation of service types.

• Process and maintain records for blood draws, including details such as date, CPT name, agency case number, and officer information.

• Document reasons for any non-completion of blood draws and note relevant details regarding late response times or location changes.

• Collect and file necessary paperwork, including BayAreaPLS forms and any county-specific documentation, ensuring proper copies are sent to the crime lab and retained for records.

• Regularly verify and audit records for consistency and adherence to protocol.

• Ensure all documentation is complete and accurate before submission to maintain compliance with agency standards and billing accuracy.

• Review and organize photographs taken during blood draws and sexual assault exams, ensuring proper upload via the call link.

• Support other functions as assigned

Preferred Qualifications:

• Experience as a recruiter, HR coordinator or relevant human resources/administrative position

• Knowledge of human resources processes and best practices

• Experience or ability to learn HR databases and HRIS systems (e.g. Rippling, UKG Ready, Airtable, Google suite etc.)

• In-depth understanding of sourcing tools, like resume databases and online communities

• Familiarity with social media recruiting

• Outstanding communication and interpersonal skills

• Ability to handle data with confidentiality

• Ability to utilize software tools (e.g., AirTable, google suite) for data management and reporting, ensuring efficient information retrieval and processing.

• Excellent organizational and time management skills

• Additional education in Human Resource Management will be a plus

Preferred Qualifications:

• Experience as a recruiter, HR coordinator or relevant human resources/administrative position

• Knowledge of human resources processes and best practices

• Experience or ability to learn HR databases and HRIS systems (e.g. Rippling, UKG Ready, Airtable, Google suite etc.)

• In-depth understanding of sourcing tools, like resume databases and online communities

• Familiarity with social media recruiting

• Outstanding communication and interpersonal skills

• Ability to handle data with confidentiality

• Ability to utilize software tools (e.g., AirTable, google suite) for data management and reporting, ensuring efficient information retrieval and processing.

• Excellent organizational and time management skills

• Additional education in Human Resource Management will be a plus

Equal Employment Opportunity

Bay Area PL Services (“BayPLS”) is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

About BayPLS

Bay Area PLS is a mobile laboratory company providing professional blood draws, vaccinations and testing to individuals in the comfort of their own homes, as well as entities such as medical research companies, home health agencies, government agencies, and many more. We take pride in collecting samples as efficiently and painlessly as possible, while complying with all safety rules and regulations and preserving the integrity of all samples for delivery to the testing laboratory.

Compensation:

Benefits include but are not limited to:

• Competitive compensation $27 - $30

• Generous PTO (non-exempt)

• Comprehensive health coverage, including medical, dental, and vision

• Wellness and mental health resources, including Employee Assistance Programs (EAPs),   Maternity and Paternity leave

• 401(k) plan with match opportunity after 6 months of employment

 Applicants have rights under Federal Employment Laws.

• Family & Medical Leave Act (FMLA)

• Equal Employment Opportunity (EEO)

• Employee Polygraph Protection Act (EPPA)