HR and Student Employment Coordinator - Arcadia University

Job Description: The Human Resources and Student Employment Coordinator provides general data entry, HR, and Talent Acquisition support for for Arcadia's Student Employees and the department of Human Resources. This position will work onsite a minimum of four days a week.

Location: Glenside

Essential Functions:

Talent Acquisition

• Responsible for coordinating the recruitment and onboarding processes for students. This includes managing employee job ads, as well as coordinating all onboarding processes and communications.
• Maintains an effective employment brand and serves as a positive influence in support of hiring that reflects the university values and strategic goals
• Preparing and adding data both via import as well as manual entry into different systems.
• Maintains data integrity of Student Data in HR Systems.
• Monitors all student talent acquisition communications and requests.
• Coordinates I-9 Administration and supports the HR Team with I-9 compliance.
• Coordinates employment status changes and off-boarding. This includes generating standard letters, communicating with employees, managers, and various departments as needed. Processes changes within HRIS and ATS as directed.

HR System & Payroll Coordination

• Provides both electronic and in-person customer service for Student Workers
• Approves all employee self-service changes within the HCM system.
• Maintains Student payroll spreadsheet & payroll supporting documentation each pay period.
• Reviews Student Timesheets.

HR Coordinator

• Acts as a back-up to the HR & Talent Acquisition Coordinator.
• Participates in department projects. Completes special projects by clarifying project objective; setting timetables and schedules; conducting research; developing and organizing information.
• Promotes departmental compliance by conducting research, analysis and studies to address significant issues and problems related to student employment.

Office Administration

• Participates in departmental meetings and events for both HR and Student Employment.
• Available for occasional evening and weekend programs as needed.
• Provides administrative assistance to the HR Office. Some of these functions may include: scheduling, preparing correspondence, organizing and maintaining electronic files, proofreading and editing, customer service, etc.
• Maintains records management systems and develops and improves processes for filing, protection, and retrieval of records, and assuring compliance.

Qualifications:

• Associate's or Bachelor's degree preferred with at least two years of relevant work experience.
• Excellent communication and organization skills.
• Strong problem solving abilities and excellent judgment.
• Strong customer service orientation and the ability to interact with a diverse customer base
• Can easily change gears and is adaptable to needs of HR team
• Ability to juggle multiple priorities
• Accurate and detail-oriented
• Ability to handle confidential information, work collaboratively, and research information to clarify and resolve issues
• Ability to take initiative and function autonomously
• Proficiency with Google Suite or MS Office and willingness to learn new technologies as required.
• SHRM-CP or PHR or willingness to pursue certification within 1-3 years

Application Instructions:

• Applications must be submitted online through Arcadia's Human Resources portal to receive full consideration. Please do not email application materials to the hiring manager. Due to the volume of applications received, communication will generally be limited to candidates selected for additional consideration.
• Application review will begin immediately. Posting will be removed from the website once we've established a sufficient talent pool for consideration.

Arcadia University is a top-ranked private University in Greater Philadelphia that provides a values-based educational experience by placing students at the center. The Institute of International Education has ranked Arcadia first nationally in study abroad for 10 of the last 13 years, and the Princeton Review has ranked Arcadia among the "Best in the Northeast" for eight consecutive years. The University's Physical Therapy and Physician Assistant programs are nationally ranked in their respective categories by U.S. News & World Report, which cites Arcadia for being among the top study abroad programs and among the "most innovative," and "best value" colleges. Arcadia promises a distinctively global, integrative, and personal learning experience that prepares students to contribute and lead in a diverse and dynamic world. Through its community of practice and commitment to Justice, Equity, Diversity, and Inclusion (JEDI) and to combating anti-Black Racism, Arcadia has made facilitating a safe and welcoming environment a priority. Learn more about our vibrant community at www.arcadia.edu.

Our belief and experience is that there is strength in diversity and we are committed to building a welcoming and inclusive environment for students and employees alike. We are a community built on varied experiences and perspectives that beneï¬ts from open-minded discussion and cultural humility. Guided by our University's values, we are committed to justice, equity, diversity and inclusion, and we are working towards dismantling anti-Black racism/white supremacy and other forms of interpersonal and systemic discrimination and oppression.

We welcome candidates who can contribute to the diversity and excellence of our community. The successful candidate will demonstrate examples of ways they will incorporate our values. in their work.

At Arcadia University, our JEDI principles (Justice, Equity, Diversity, and Inclusion) are the foundation of our highly regarded, values-based learning community, which reflects the world in which we want to live. As such, Arcadia actively seeks and welcomes candidates of diverse backgrounds and abilities. Arcadia prohibits discrimination against individuals on the basis of ethnicity, national origin, ancestry, race, color, religion, creed, sex, gender, marital status, affectional or sexual orientation, age, gender identity, military or military veteran status, disability, family medical or genetic information, or any other legally protected characteristic. All offers of employment are conditional based on the successful completion of a background check. Employment may not begin until the University accepts the results of the background check.

Position Code: AC133F