HR Rep Sr - Golden State Foods

JOB SUMMARY:  Assists in the implementation of human resources administration, including records maintenance, clerical support, legal compliance issues, training, employee service programs, union related issues, administers state or federally mandated programs

ESSENTIAL FUNCTIONS:

1. Processes paperwork and performs a variety of clerical tasks to support Human Resources administration, including recruitment, staffing, preparation of workers’ compensation claims, completion of new employee paperwork, conducts new employee orientation, support of accounting functions, employment verification and routine correspondence. (25%)
2. Maintains Human Resources records and files for all GSF employees (e.g., employee status change, address change, job bids, pay rate changes, etc.) to ensure compliance with GSF, federal, and state regulations and policies. (20%)
3. Recruits and selects hourly employees by preparing and placing job advertisements, screening applications, interviewing applicants and making job offers. (15%)
4. Administers sick leave policy, including short- and long-term disability, and medical/family medical leaves and handles all corresponding paperwork. In union facilities, administers the attendance control system and all corresponding reports and paperwork which include disciplinary notices. (10%)
5. In union facilities, administers the job bid process, disciplinary notices, initial steps of the grievance process, termination paperwork, processes health and welfare benefits paperwork. (10%)
6. Prepares the state mandated AQMD vehicle reduction plan and administers all corresponding programs and actions from the plan such as, carpooling, incentive plans, etc. (10%)
7. Assist in the preparation of special reports and projects, such at attendance tracking, safety performance, employee activities, vending reimbursements, etc. (5%)
8. Coordinates and provides assistance and information to employee’s benefits information, workers compensation, accident reports, human resources policies and procedures. Performs all other related and assigned duties as necessary. (5%)
9. Adheres to food safety, quality and legal compliance. In the event of a crisis (i.e. product recall, fire, etc.) delegate responsibilities as outlined in the Crisis Communications and Management Guide.
10. Adheres to safety, health, and environmental standards of the facility.

MINIMUM QUALIFICATIONS:  Education and experience equivalent to:

Education/Certification:

High school diploma or equivalency and up to 18 months of post high school education

Experience:

7 to 10 years of relevant work experience

Knowledge, Skills and Abilities

Knowledge of (B/basic; J/journey; E/expert):

• Filing and record-keeping procedures and systems (B)
• General Human Resources policies and procedures (B)
• Labor laws and regulations (B)
• Government policies and regulations related to Human Resources programs (B)
• Employee relations concepts and generally accepted practices (B)
• Benefits policies and procedures, including insurance, health care, employee retirement, etc. (B)
• Relevant safety policies, practices and procedures (B)
• Basic office equipment and machinery (PCs, copiers, fax machines, adding machines, modems, etc.) (B)
• PC word processing/spreadsheet software (B)

Skill and ability to:

• Communicate and coordinate effectively with employees verbally and in writing
• Interact effectively with employees at all organizational levels
• Work independently
• Maintain confidentiality
• Identify problems or irregularities for early resolution
• Work effectively in a general business environment, with a focus on high levels of quality and customer service
• Act in accordance with GSF’s Values and Creed

LEADERSHIP/MANAGEMENT RESPONSIBILITY

Not applicable.

PERFORMANCE CATEGORIES

• Productivity/quality standards:  accuracy, timeliness, and thoroughness
• Teamwork within and across departments
• Communication
• Professional attitude and demeanor
• Attendance and punctuality
• Organization and attention to detail
• Project/assignment standards
• Labor standards and laws
• Safety standards and procedures:  employees